Fiscal & Personnel Analyst

The California State University; Long Beach (CA); On-site; USD 59,000 - 78,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program

Wellness programs

Job summary

California State University Long Beach seeks a Fiscal & Personnel Analyst to support budgeting, accounting, purchasing, HR, and admin operations within the Division of Information Technology (DOIT).

The role involves overseeing revenue/expense tracking, procurement, payroll/timekeeping, and reliability on advanced Excel. A bachelor’s degree and relevant experience are required, with higher-level experience preferred.

Qualifications

• Equivalent to a bachelor's degree in a related field and three years of related experience required.
• Four years of progressively responsible experience in fiscal and administrative support or assignments is preferred.
• Experience with PeopleSoft.

Responsibilities

• Provide division fiscal support for revenue and expense tracking, budget tracking, account reconciliations, accounts receivable/payable, including approving invoices.
• Oversee the division procurement process and reporting, including requisition approval and procurement card reporting.
• Oversee Payroll and Timekeeping for staff and student assistants; ensure compliance with payroll policies.
• Coordinate, review, and process Procurement Compliance Review (PCR) requests; serve as back up to the Procurement Compliance and Accessibility Manager.
• Communicate with diverse campus stakeholders and maintain confidentiality of sensitive data.

Skills

Budgeting

Reconciliation

Payroll

Advanced Excel

Education

Bachelor's degree

Tools

PeopleSoft

Job description

Job no: 563537
Work type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the direction of the Director of Business Operations, the Fiscal & Personnel Analyst is responsible for a wide range of budgeting, accounting, purchasing, human resources, and administrative operations that support to the Division of Information Technology (DOIT).

Key Responsibilities

• Provide division level and fiscal support for revenue and expense tracking, budget tracking, account reconciliations, accounts receivable functions, accounts payable functions, including approving invoices. Oversee the division procurement process including requisition approval, monthly procurement card purchase reporting oversight, and division and expenditure and payment tracking.
• Provide support of the Human Resources, Personnel, and Division Recruitment activities. Oversee Payroll and Timekeeping functions for both staff and student assistants. Ensures compliance with all Payroll policies and procedures.
• Serves as lead for the IT Bundle Chargeback operation including advance planning, fiscal reconciliation, forecasting, managing maintenance and service level agreements and purchasing for the Chargeback operation. Provide assistance, research, and independent analysis relating to special projects impacting the Chargeback operation.
• Oversees the division purchasing process. Coordinates and administers the division’s purchasing activities in accordance with CSU, CSULB, and applicable procurement policies and procedures. Provides independent administrative and analytical support for requisitions, purchase orders, contractual services, maintenance renewals, and related procurement activities.
• Coordinates, reviews, and processes Procurement Compliance Review (PCR) requests. Acts as back up to the Procurement Compliance and Accessibility Manager.
• Communicate clearly and effectively, with technical and non-technical individuals within a culturally diverse campus environment. Maintains a professional demeanor. Maintains IT professional standards of anonymity for data that resides on campus servers and computer systems. Maintains confidentiality of all information. Attend and participate in departmental and team meetings. Perform other duties as assigned to meet the needs and objectives of the department and/or division.
• Communicate clearly and effectively, with technical and non-technical individuals within a culturally diverse campus environment. Maintains a professional demeanor.
• Maintains IT professional standards of anonymity for data that resides on campus servers and computer systems. Maintains confidentiality of all information. Attend and participate in departmental and team meetings. Perform other duties as assigned to meet the needs and objectives of the department and/or division.

Department

Division of Information Technology

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a regular/probationary position.

Classification

Admin Analyst/Specialist - Exempt I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: The hiring range for this position is $5,274 (Step #1) - $6,960 (Step #15) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,274 (Step #1) - $7,684 (Step #20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

The idea candidate will have experience with budgeting, reconciling revenue and expenditures, processing requisitions and purchase orders, advanced Excel skills, experience processing payroll and/or timecards, the ability to use independent judgment to make sound decisions, and the ability to interpret and apply a wide range of multi-task projects and competing priorities.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in a related field and three years of related experience required.

Four years of progressively responsible experience in fiscal and administrative support or assignments is preferred.

Experience working directly with management personnel preferred.

Experience with expense and revenue account reconciliation.

Experience with PeopleSoft.

Physical Summary

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail] .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

Advertised: Oct 27 2026 Pacific Daylight Time
Applications close: Nov 10 2026 Pacific Standard Time