Firm Administrator

Law Firm; Santa Rosa (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical and dental benefits

401(k)

Paid time off

Profit-sharing contribution

Job summary

Law Firm in California's wine country seeks a Firm Administrator to oversee day-to-day operations for our 8-attorney practice. You will manage billing, AR/AP, and financial reporting, partner with shareholders, and maintain professional administration across HR, vendor relationships, tech, and facilities.

California trust accounting compliance is essential. Strong organization and discretion are critical in this role.

Qualifications

• Experience in a law firm billing, accounting, and financial reporting.
• Strong organizational, communication, and problem-solving abilities.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage billing, accounts receivable, accounts payable, and financial reporting.
• Prepare and analyze financial and operational reports for shareholders.
• Occasionally perform human resources functions, particularly employee relations, benefits, and compliance.
• Oversee vendor relationships, technology, and facilities.
• Oversee compliance with applicable California State Bar and regulatory requirements, including trust accounting and related administrative obligations

Skills

Billing & accounting

HR knowledge

Office operations

Organizational skills

Communication skills

Problem-solving

Discretion/confidentiality

Independent work

Microsoft Office

Legal billing software

Accounting software

Tools

Microsoft Office

Legal billing software

Accounting software

Job description

Job Description

Firm Administrator - Law Firm

About the Position

Boutique wine country law firm seeking a Firm Administrator to join our team. We are looking for someone to oversee the day-to-day operations of our 8-attorney, multi-practice-area law firm. This position works closely with the shareholders to ensure the firm operates efficiently, maintains strong financial and administrative practices, and provides a professional and supportive workplace.

Key Responsibilities

• Manage billing, accounts receivable, accounts payable, and financial reporting
• Prepare and analyze financial and operational reports for shareholders
• Occasionally perform human resources functions, particularly employee relations, benefits, and compliance
• Oversee vendor relationships, technology, and facilities
• Oversee compliance with applicable California State Bar and regulatory requirements, including trust accounting and related administrative obligations

Qualifications

• Law firm experience preferred
• Strong knowledge of billing, bookkeeping, HR, and office operations
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and work independently
• Strong attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office and legal billing/accounting software

What We Offer

• Competitive salary and year-end discretionary bonus
• Comprehensive benefits package (medical, dental), 401(K), profit-sharing contribution
• Paid time off