Office Administrator

DNA Partners; San Francisco (CA); On-site; USD 90,000 - 135,000; Full time

Job summary

DNA Partners, a prestigious global law firm, is seeking an Office Administrator to lead operations across its Northern California offices in San Francisco and Silicon Valley. The role partners with office leadership and firmwide management to oversee administration, human resources, facilities, and financial operations while fostering a collaborative, high-performance workplace culture.

Strong leadership and strategic execution are essential.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of leadership experience in a law firm or professional services.
• Experience managing budgets, contracts, leases, and vendor relationships.
• Knowledge of HR practices, employment law, and employee relations.
• Proficiency with Microsoft 365 and AI tools.

Responsibilities

• Lead day-to-day administrative and operational functions for multiple offices.
• Partner with leadership to promote employee engagement, communication, and firm culture.
• Oversee facilities, office moves, leases, vendor relationships, workplace safety, and business continuity planning.
• Manage local HR initiatives, including recruiting, onboarding, training, employee relations, and performance management.
• Develop and monitor office budgets, track expenditures, and support billing and collections efforts.

Skills

Leadership

Budgeting

HR practices

Communication

Problem-solving

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365

AI tools (ChatGPT/Copilot/Claude/Harvey)

Job description

A prestigious global law firm is seeking an Office Administrator to lead operations across its Northern California offices (San Francisco and Silicon Valley). This highly visible leadership role partners closely with office leadership and firmwide management to oversee administration, human resources, facilities, and financial operations while fostering a collaborative and high-performing workplace culture.

What You'll Do:

• Lead day-to-day administrative and operational functions for multiple offices.
• Partner with leadership to promote employee engagement, communication, and firm culture.
• Oversee facilities, office moves, leases, vendor relationships, workplace safety, and business continuity planning.
• Manage local HR initiatives, including recruiting, onboarding, training, employee relations, and performance management.
• Develop and monitor office budgets, track expenditures, and support billing and collections efforts.

What You Bring:

• Bachelor's degree or equivalent experience.
• 5+ years of leadership experience in a law firm or professional services environment.
• Experience managing budgets, contracts, leases, and vendor relationships.
• Knowledge of HR practices, employment law, and employee relations.
• Proficiency with Microsoft 365 and AI tools such as ChatGPT, Copilot, Claude, and Harvey.
• Strong leadership, communication, organizational, and problem-solving skills.