Firm Administrator

Segrera Associates; Fort Lauderdale (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Segrera Associates in Fort Lauderdale, FL is seeking a Firm Administrator to oversee daily operations and facilities for a professional services firm. This 100% onsite role focuses on office management, HR coordination, vendor relations, budgeting, and event planning to support partner success.

The successful candidate will maintain the employee handbook, ensure compliance with employment laws, and drive initiatives to enhance workplace culture and operational efficiency.

Qualifications

• Experience in a law firm or professional services environment is preferred.
• Strong organizational and multitasking skills required.
• Proven ability to manage facilities, vendors, and budgets.

Responsibilities

• Oversee daily firm operations and facilities management, including space planning and renovations.
• Manage HR tasks: benefits, onboarding, timekeeping, and compliance with employment laws.
• Coordinate recruiting, onboarding, and liaise with IT for smooth new-hire experiences.
• Handle vendor relationships, contracts, purchasing, and budget reconciliation.
• Maintain employee handbook and foster a positive workplace culture and retention.
• Plan and coordinate events, meetings, and attorney functions; manage room scheduling and catering.
• Lead special projects to improve office operations and collaborate with property management.

Skills

Firm admin experience

Office management

Vendor management

HR coordination

Job description

We are working with a client in Fort Lauderdale, FL that is looking for a Firm Administrator to join their team. This role is 100% onsite

Key Responsibilities

• Office & Facilities Management: Oversee daily law firm operations, building maintenance, space planning, office renovations, buildouts, permitting, and technology upgrades.
• Human Resources & Benefits: Manage employee benefits, annual healthcare renewals, PTO and timekeeping systems, employment verifications, onboarding coordination, and compliance with employment laws and regulations.
• Recruiting & Onboarding: Serve as the primary liaison for legal recruiters, coordinate recruitment activities, and partner with IT to ensure a smooth onboarding experience for new hires.
• Vendor & Budget Management: Manage vendor relationships, negotiate service contracts, oversee purchasing and inventory, and review and reconcile office-related invoices to maintain budget control.
• Employee Relations & Culture: Maintain and update the employee handbook, support a positive workplace culture, and implement initiatives that promote employee engagement, collaboration, and retention.
• Events & Meeting Coordination: Plan firm events, attorney functions, team-building activities, and judicial receptions. Oversee conference room scheduling, catering, and technology setup.
• Special Projects: Lead office improvement initiatives and coordinate with property management, vendors, and internal teams to ensure efficient operations.

Qualifications

• Previous experience in a Firm Administrator, Office Manager, Operations Manager, or similar role, preferably within a law firm or professional services environment.