Fire Alarm Project Manager - Embedded

Gilder Search Group; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Gilder Search Group is seeking an experienced Fire Alarm Project Manager for an embedded position supporting a major customer in a New York City facility. You will collaborate with the customer, field technicians, contractors, and internal teams to manage fire alarm projects from planning through completion on site.

The ideal candidate has at least four years in fire alarm and life safety project management, strong knowledge of installation, testing, and turnover, and the ability to coordinate

Qualifications

• At least four years of fire alarm, life safety, or related construction project management experience.
• Strong understanding of fire alarm installation, programming, testing, inspection, troubleshooting, and turnover.
• Experience working with field technicians, contractors, subcontractors, customers, and construction teams.
• Experience managing projects in large commercial buildings or complex facilities.
• Ability to manage multiple projects, priorities, and stakeholders while maintaining accurate documentation and schedules.
• Strong communication skills and the ability to work directly with demanding customers and experienced field personnel.
• Ability to operate independently and make decisions without constant supervision.
• High school diploma or equivalent.
• NICET certification or PMP certification is a plus, but practical fire alarm experience and project management ability are more important.

Responsibilities

• Manage fire alarm projects and service related project work within a customer facility
• Serve as the primary point of contact between the customer, field technicians, contractors, subcontractors, and internal operations
• Coordinate installation, programming, testing, inspections, deficiencies, repairs, and project closeout
• Develop and maintain project schedules and make sure work is progressing according to customer requirements
• Coordinate access, site logistics, materials, equipment, labor, permits, inspections, and other requirements necessary to keep work moving
• Review project documentation, drawings, change orders, estimates, and closeout materials for accuracy and completeness
• Identify problems early and work directly with the appropriate parties to resolve them
• Maintain a strong working relationship with the customer and understand their priorities, standards, and expectations
• Work closely with field technicians and understand what is happening in the field rather than managing strictly from a desk
• Provide regular project updates and elevate issues when necessary
• Take ownership of project performance, customer communication, schedule, and completion

Skills

Fire alarm project management

Life safety

Construction project management

Education

High school diploma or equivalent

Job description

We are seeking an experienced Fire Alarm Project Manager for an embedded position supporting a major customer and operating within an active New York City facility. This is a role for a project manager who can work closely with the customer, field technicians, contractors, and internal teams while maintaining control of fire alarm projects from planning through completion.

The right candidate understands fire alarm systems and the realities of working in large, complex buildings. You should be comfortable being the primary project management presence on site, resolving issues quickly, coordinating multiple parties, and keeping the customer informed without needing constant direction.

What You Will Do

• Manage fire alarm projects and service related project work within a customer facility
• Serve as the primary point of contact between the customer, field technicians, contractors, subcontractors, and internal operations
• Coordinate installation, programming, testing, inspections, deficiencies, repairs, and project closeout
• Develop and maintain project schedules and make sure work is progressing according to customer requirements
• Coordinate access, site logistics, materials, equipment, labor, permits, inspections, and other requirements necessary to keep work moving
• Review project documentation, drawings, change orders, estimates, and closeout materials for accuracy and completeness
• Identify problems early and work directly with the appropriate parties to resolve them
• Maintain a strong working relationship with the customer and understand their priorities, standards, and expectations
• Work closely with field technicians and understand what is happening in the field rather than managing strictly from a desk
• Provide regular project updates and elevate issues when necessary
• Take ownership of project performance, customer communication, schedule, and completion

What You Bring

• At least four years of fire alarm, life safety, or related construction project management experience
• Strong understanding of fire alarm installation, programming, testing, inspection, troubleshooting, and turnover
• Experience working with field technicians, contractors, subcontractors, customers, and construction teams
• Experience managing projects in large commercial buildings or complex facilities
• Ability to manage multiple projects, priorities, and stakeholders while maintaining accurate documentation and schedules
• Strong communication skills and the ability to work directly with demanding customers and experienced field personnel
• Ability to operate independently and make decisions without constant supervision
• High school diploma or equivalent
• NICET certification or PMP certification is a plus, but practical fire alarm experience and project management ability are more important

Why This Role

• This is not a traditional project management position where you move from job to job with limited customer interaction
• The successful candidate will be embedded with a major customer and will become a key part of the day to day operation supporting their fire alarm infrastructure
• The position offers the opportunity to work on complex fire alarm systems within a high profile New York City environment while representing an established fire and life safety organization
• You will have direct visibility with the customer and meaningful responsibility for keeping projects organized, moving, and completed properly