Fire Administrative Assistant

City of Highland Village; Highland Village (TX); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

City of Highland Village is seeking an organized Administrative Assistant for our Fire Department. You will support the Fire Chief and Assistant Fire Chief, manage calendars, assist with budgets and payroll, and maintain records.

You’ll also coordinate events, prepare communications, and respond to public inquiries to ensure efficient operations. Qualified candidates have a high school diploma or GED and at least 3 years of municipal administrative experience, with strong MS Office and Excel

Qualifikationen

• High school diploma or GED.
• 3 years of progressively responsible administrative support experience, municipal or public safety preferred.
• Valid state driver's license.
• Strong organizational, communication, interpersonal, and customer service skills.
• Proficiency in Microsoft Office; advanced Excel and basic accounting preferred.
• Experience using social media platforms such as Facebook and Instagram.
• Ability to handle confidential information professionally.

Aufgaben

• Provide administrative support to the Fire Chief and Assistant Fire Chief, including preparing correspondence, reports, and departmental documents.
• Manage department calendars, coordinate appointments and events, maintain personnel schedules, and assist with payroll documentation.
• Maintain accurate personnel records, training certifications, continuing education documentation, and other departmental records.
• Assist with departmental budgeting, purchasing, expense tracking, and reconciliation of purchasing cards.
• Respond to public inquiries, assist visitors, and process open records requests in accordance with applicable laws.
• Coordinate department events, fire station tours, public education activities, and employee recognition programs.
• Prepare social media announcements, website updates, newsletters, and other departmental communications.
• Review fire incident reports, maintain statistical data, and assist with required reporting and compliance.
• Support the administration of departmental software systems and assist with maintaining accurate operational records.

Kenntnisse

Organizational skills

Customer service

Communication

Multitasking

Social media management

Microsoft Office

Excel

Public records handling

Public relations

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Excel

Jobbeschreibung

Are you an organized, detail-oriented professional who enjoys supporting others and keeping things running smoothly? The City of Highland Village is seeking a dependable, motivatedAdministrative Assistant to join our Fire Department!

Our Fire Department plays an important role in keeping the Highland Village community safe, and we're looking for someone who takes pride in providing excellent administrative support, staying organized, and helping our firefighters and emergency personnel succeed.

About the Role

As the Fire Department Administrative Assistant, you'll play an important role in supporting the Fire Chief, Assistant Fire Chief, and daily operations of the Fire Department. From coordinating schedules and maintaining records to assisting with budgets, special events, and public communications, you'll help ensure the department operates efficiently and effectively.

This position offers a variety of responsibilities and the opportunity to work closely with Fire Department personnel, City staff, and the community.

Key Responsibilities

• Provide administrative support to the Fire Chief and Assistant Fire Chief, including preparing correspondence, reports, and departmental documents.

• Manage department calendars, coordinate appointments and events, maintain personnel schedules, and assist with payroll documentation.

• Maintain accurate personnel records, training certifications, continuing education documentation, and other departmental records.

• Assist with departmental budgeting, purchasing, expense tracking, and reconciliation of purchasing cards.

• Respond to public inquiries, assist visitors, and process open records requests in accordance with applicable laws.

• Coordinate department events, fire station tours, public education activities, and employee recognition programs.

• Prepare social media announcements, website updates, newsletters, and other departmental communications.

• Review fire incident reports, maintain statistical data, and assist with required reporting and compliance.

• Support the administration of departmental software systems and assist with maintaining accurate operational records.

Qualifications

• High school diploma or GED.

• Three (3) years of progressively responsible administrative support experience, preferably in a municipal or public safety environment, or an equivalent combination of education, training, and experience.

• Valid state driver's license.

• Strong organizational, communication, interpersonal, and customer service skills.

• Ability to manage multiple priorities, maintain accurate records, and handle confidential information professionally.

• Proficiency in Microsoft Office; advanced Excel skills and/or knowledge of basic accounting practices preferred.

• Experience using social media platforms such as Facebook and Instagram.

• Ability to exercise sound judgment, work independently, and communicate effectively with City staff and the public.