FinOps & Administration Specialist

somewhere; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

somewhere seeks a Finance & Administration Specialist to support finance, payroll, billing, AR, and employee administration. This hands-on role requires meticulous attention to detail and strong spreadsheet skills across multiple finance systems.

The successful candidate will manage credit card and expense processes, coordinate semi-monthly payroll checks, and ensure accurate accounting and data quality across QuickBooks Online, Excel, and SharePoint.

Qualifications

• Experience with bookkeeping and basic accounting principles.
• Experience with QuickBooks Online (QBO) or comparable software.
• Ability to reconcile transactions across multiple systems and maintain audit trails.
• Strong Excel proficiency and data-analysis capability.
• Experience with payroll processing and confidentiality.

Responsibilities

• Manage monthly credit card and expense administration, ensuring documentation and proper classification.
• Coordinate and perform payroll quality-control checks for multiple groups on semi-monthly schedules.
• Oversee weekly accounting activities including invoicing, payments, and data-quality checks in QBO.
• Supervise billing and accounts receivable controls across offices; verify rates, deposits, refunds, and collections.
• Coordinate onboarding/offboarding activities, including documentation and system access management.

Skills

Bookkeeping

Payroll

Excel

Data analysis

Multi-system reconciliation

Tools

QuickBooks Online

Microsoft Excel

Microsoft SharePoint

Job description

somewhere seeks a Finance & Administration Specialist to support finance, payroll, billing, AR, and employee administration. This hands-on role requires meticulous attention to detail and strong spreadsheet skills across multiple finance systems.

The successful candidate will manage credit card and expense processes, coordinate semi-monthly payroll checks, and ensure accurate accounting and data quality across QuickBooks Online, Excel, and SharePoint.