Financial Technician (CD) - Community Services Board

Hanover County Government; Ashland (VA); On-site; USD 40,000 - 56,000; Full time

Job summary

Hanover County Community Services Board (HCCSB) is seeking a Financial Technician to support the Business Operations Team with payroll, accounts payable, grants processing and budgeting tasks. This clerical-to-technical role involves reconciliation, vendor maintenance and processing of financial documents.

The Financial Technician ladder includes four levels from I to Senior. This position may involve payroll processing, processing timecards, and assisting with required state and federal funding

Qualifications

• High school diploma or equivalent required with training in accounting, payroll, accounts payable, grants processing or purchasing experience preferred.
• Experience in financial operations and ability to reconcile multiple data sources is desirable.

Responsibilities

• Reviews input sources and posts payroll and accounts payable entries.
• Prepares payroll, general ledger and grant balancing reconciliations.
• Maintains vendor information and assists with budget preparation.
• Prepares bank deposits and wire transfers as needed.
• Files quarterly and annual tax-related reports and supports procurement processes.

Skills

Payroll processing

Accounts payable

Financial reporting

Budget preparation

Time management

Education

High School Diploma

Tools

Excel

Job description

Hanover County Community Services Board (HCCSB) is committed to providing quality mental health, substance use disorder, and developmental disabilities services to individuals in our community. We are seeking an energetic and detail-oriented Financial Technician to serve on the Business Operations Team. Responsibilities will include working closely with our accounting team to reconcile cash drawers, prepare/process bank deposits, review timecards, open purchase orders, process accounts payable, maintain vendor information and assist with the preparation of required State and Federal funding reports.

General Description

This is a clerical position that performs (1) routine tasks and high-level technical work related to the timely and accurate processing of financial operations for the County, Constitutional Offices, Regional Jail, Regional Library and Department of Social Services, and (2) support services in the Accounting, Purchasing and Budget functions. Incumbents’ duties may include payroll processing, accounts payable, purchasing, grant processing, and support services assignments that may vary based on the needs of the Department.

Organization

The Financial Technician position is part of Hanover County’s Career Development Program (CD). The Financial Technician Ladder has four (4) levels: Financial Technician I, II, III, and Senior. The Financial Technician may report to a Financial Supervisor or an Accountant, and supervises no staff.

Essential Functions

Duties may vary depending on area of assignment

• Reviews/verifies input sources and posts payroll/accounts payable and/or procurement related entries.
• Assures accurate calculation of financial input and adjustments such as employee garnishments.
• Checks data to verify accuracy of financial documents.
• Prepares payroll, accounts payable, general ledger and grant balancing reconciliations.
• Prepares wire transfers for accurate transmission.
• Prepares and transmits compensation, purchase order, and/or deduction information to vendors as needed.
• Prepares and maintains financial, grant and statistical reports and related documents for financial operations.
• Maintains reconciliation, reporting and payment of VRS retirement, life insurance and optional life insurance premiums.
• Files quarterly and annual federal and state reporting for tax returns, W-2 and W-9 forms and 1099’s.
• Files quarterly state unemployment insurance wage reports.
• Assists with the preparation of checks (void and manual) and other financial and procurement documents.
• Oversees record retention compliance and storage.
• Provides support services in the areas of general ledger, accounts receivable, accounts payable, and revenue accounting, financial analysis and projections, budget, accounting, financial reporting, grants and purchasing.
• Assists with the preparation of the Department’s budget.
• Monitors procurement contracts.
• Provides general office support and customer service.
• Performs related work as assigned.

Working Conditions

• Hazards
  • None known
• Environment
  • Office
• Physical Effort
  • Minimal
• FLSA
  • Non-exempt

Knowledge, Skills and Abilities

Requires good communication skills, both oral and written. Must be able to work independently and be able to prioritize workload in order to meet sensitive deadlines. Good math skills, required. Computer literacy, preferred.

Education, Experience and Training

High school diploma or equivalent required with training in accounting, payroll, accounts payable, grants processing or purchasing experience preferred – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience.

Special Conditions

• Criminal Records Check, including fingerprinting
• Twelve-month probationary period
• Work beyond normal work schedule, including callback
• Mandatory Participant in the Citizen Emergency Response On-call Plan (DSS ONLY)