Financial Technician

System Soft Technologies; Colorado Springs (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

System Soft Technologies in Colorado Springs is seeking an entry-level Finance Technician to perform routine clerical and technical accounting activities in accounts receivable, accounts payable, payroll, and revenue and cash management.

This training-class role emphasizes accuracy, adherence to fiscal policies, and collaboration with internal stakeholders to resolve discrepancies and process routine transactions using PeopleSoft and Excel.

Qualifications

• High school diploma or GED.
• One year of full-time, professional experience in a related field.
• Education and Experience Equivalency: one year of relevant work experience may substitute for one year of required education, or one year of relevant coursework may substitute for one year of required professional experience.

Responsibilities

• Respond to inquiries and assist with accounting information and transactions; reconcile discrepancies.
• Review routine accounting transactions and prepare entries for accounts payable, accounts receivable and internal billing; compile reports.
• Process invoices for payment and track ledgers to ensure timely payments; verify contract rates and terms.
• Process and verify bi-weekly payroll and related payments; handle garnishments, tax withholdings and adjustments.
• Maintain compliance with federal, state and local laws as well as city policies; update manuals and participate in studies.

Education

High school diploma or GED

Tools

PeopleSoft

Excel

Job description

The purpose of this position is to perform routine clerical and technical level accounting activities, which includes recordkeeping and reporting in support of accounts receivable, accounts payable, payroll, and revenue and cash management.

DISTINGUISHING CHARACTERISTICS: I

This is the entry level class in the Finance Technician series. This class is distinguished from the (II level) by the performance of the more routine tasks and duties assigned to positions within the series and by the level of supervision required in the performance of assigned duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.

Responsibilities

• 25% - Works with stakeholders both internal and external to the City to respond to general inquiries, and provide general information and assistance with regard to accounting information and transactions, which includes the status of accounts, payments, issuance of checks, and available balances. Identifies and reconciles routine discrepancies between records and accounting systems, compiles supporting documentation, and creates record of corrective action. Receives and prepares routine revenue deposits from divisions or branches, reconciles cash and credit statements, prepares bank deposit slips, allocates funds to appropriate accounts, verifies deposits with bank statements, ensures cashiers and terminals are adequately funded, and records financial information in accounting systems. Verifies accuracy of employees' time records, ensures that employees are paid accurately and on time, and analyzes data to ensure compliance with pertinent policies and procedures.
• 25% - Reviews routine accounting transactions, documents, and financial calculations in order to ensure correctness and accuracy of records and data, and ensure compliance with fiscal rules, policies, and procedures. Prepares and enters routine transactions into accounting systems for accounts payable, accounts receivable, and internal billing transactions, and ensures proper reporting in appropriate accounts. Prepares and assists with the preparation of routine accounting reports, statements, and documents, which includes gathering and organizing information and data. Create queries and reports using PeopleSoft and Excel.
• 20% - Processes invoices for payment of goods and services, verifies contract rates and terms, and works with stakeholders to ensure timeliness and accuracy of payments. Tracks and maintains various ledgers, registers, and journals in accordance with established fiscal policies and procedures. Process tax levies, garnishments and child support payments. Process and remit employee benefits payments.
• 20% - Process and verify accuracy of bi-weekly payroll, reconciliation of wire transfers, and check requests for payment of benefits, salary or wage adjustments, pay-line adjustments, ACH returns or reversals, collection and reimbursement garnishments, tax liens, and child support. Processes W-2's for yearend reporting, processes garnishments or reductions in pay. Process terminations, education reimbursements, retroactive pay increases, military differentials, awards processing and vacation sell backs. Withholds the proper taxes and deductions.
• 10% - Maintains compliance with federal, state, and local laws as well as city policies and procedures. Participate in studies and analysis. Maintains all pertinent manuals.

Qualifications

• Education: Equivalent to the completion of the twelfth grade (high school diploma or GED).
• Experience: One year of full-time, professional experience in a related field.
• Education and Experience Equivalency: One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.