Financial Specialist III

Texas A&M University System; Commerce (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

East Texas A&M University is seeking a Financial Specialist III to provide complex clerical, accounting, and customer service support within the Financial Services department in Commerce, Texas.

The role focuses on coordinating payments, ensuring policy compliance, and supporting the university's accounts payable processes. Collaboration with multiple departments and external vendors is essential to success in this position.

Responsibilities

• Administers disbursements for university divisions and ensures accuracy of reimbursement information.
• Prepares vouchers following State Purchasing and General Services rules and regulations.
• Uses FAMIS, eProcurement, and eTravel systems to audit and process payments.
• Maintains filing system for accounts payable documents for easy retrieval.
• Serves as liaison between faculty, staff and vendors to ensure compliance with state regulations.
• Verifies accuracy of invoices and receipt of goods/services and supports audit processes.

Job description

Job Title

Financial Specialist III

Agency

East Texas A&M University

Department

Financial Services

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at [e-mail]

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY

The Financial Specialist III, under general supervision, provides complex clerical, accounting, and customer service support duties for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.

DUTIES & RESPONSIBILITIES

• Administers all disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement.
• Prepares all vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT's, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant's audit of processed vouchers, and ensures payments are released in a timely manner.
• Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and US Bank.
• Under general supervision, leads the coordination of complex accounts payable reporting, audit preparation, and reconciliation activities; researches and analyzes transaction variances, prepares findings and supporting documentation, and works with departments to resolve discrepancies and maintain compliance with applicable regulations and university procedures.
• Reviews Oversight audit exceptions, researches applicable regulations, and coordinates corrective actions with departments.
• Manages the daily operations of the eProcurement system, working directly with the Accounts Payable Supervisor to resolve any issues.
• Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.
• Maintains sub-ledgers on the cash disbursement system through data entries.
• Processes warrant cancellations and interagency transfer vouchers.
• Serves as primary contact for questions related to AggieBuy/Mane Market eProcurement system for accounts payable ques