Financial Specialist -Benefit Coordinator

THE ARC OF SOUTHWEST GEORGIA PROPOSAL 1; Albany (GA); On-site; USD 52,000 - 72,000; Full time

Job summary

The Arc of Southwest Georgia is seeking a Financial Specialist/Benefits Coordinator to support our financial operations and administer employee benefits. You will handle invoices, ledgers, and open enrollment, while coordinating with Paycom and benefits providers to ensure accurate processing.

You will work closely with the Accounting Manager and CFO, maintaining confidential records and helping employees navigate benefits and 401(k) programs.

Qualifications

• Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• Experience in accounting, financial administration, employee benefits, or human resources preferred.
• Experience with Paycom, QuickBooks, and other financial or benefits administration systems preferred.
• Nonprofit experience is preferred.

Responsibilities

• Review, code, and process invoices for accuracy and proper approval.
• Assist with accounts payable, receivable, billing, and expense documentation.
• Reconcile bank and investment accounts and maintain financial records.
• Maintain vehicle files, fixed asset schedules, and debt schedules.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Confidentiality

Problem solving

Attention to detail

Education

Associate degree in Accounting / related field

Tools

Paycom

QuickBooks

Financial software

Job description

JOB SUMMARYThe Financial Specialist/Benefits Coordinator is responsible for supporting the agency's financial operations and administering employee benefits. This position performs accounting functions, maintains financial records, and coordinates employee benefits, including enrollment, open enrollment, 401(k) administration, insurance coverage, and benefit terminations.The position serves as a primary point of contact for employee benefits and maintains communication with employees, insurance carriers, Paycom representatives, and other benefits providers to ensure accurate and timely processing.DUTIES AND RESPONSIBILITIESI. Financial and Accounting ResponsibilitiesReview, code, and process invoices for accuracy and proper approval.Assist with accounts payable, receivable, billing, and expense documentation.Reconcile assigned bank and investment accounts and maintain accurate financial records.Maintain vehicle files, fixed asset schedules, debt schedules, and related documentation.Assist with monthly general ledger entries, HUD expenses, occupancy fees, and administrative fees.Assist with annual 1099 processing and collection of vendor W-9 forms.Maintain organized financial records in accordance with agency retention policies.Coordinate with the Accounting Manager regarding monthly insurance premium processing and reconciliation.Assist individuals with identifying eligibility for available community resources and programs, including Medicaid, Food Stamps, and Social Security.Follow established financial policies and procedures.II. Employee Benefits AdministrationCoordinate and monitor annual open enrollment, including employee notifications, enrollment deadlines, and completion tracking.Inform new hires of available benefits, eligibility requirements, and the enrollment process through Paycom.Review, process, and approve benefit elections in Paycom within assigned authorization.Track employee benefit eligibility, enrollment, coverage changes, and qualifying life events.Monitor 401(k) eligibility and coordinate employee enrollment with the retirement plan provider.Track and coordinate 401(k) loan requests and related documentation with the plan administrator.Maintain consistent communication with insurance carriers, benefits brokers, Paycom representatives, and retirement plan providers to resolve enrollment and coverage issues.Coordinate benefit additions, changes, and terminations when employees experience qualifying life events or separate from the agency.Ensure employee benefits are terminated with the appropriate carriers following separation from employment and coordinate applicable continuation-of-coverage information.Maintain accurate and confidential employee benefits records and respond to employee questions regarding benefits.III. GENERAL RESPONSIBILITIESMaintain confidentiality of all financial and employee information.Work collaboratively with Human Resources, Accounting, agency leadership, and external benefits providers.Maintain professional communication and provide timely follow-up on financial and benefits-related matters.Demonstrate strong organizational skills, attention to detail, and the ability to meet deadlines.Perform other duties as assigned.OTHER KNOWLEDGE AND ABILITIESMust demonstrate knowledge of The Arc of Southwest Georgia's mission, vision, programs, and services. Must possess strong organizational, communication, customer service, and problem-solving skills. Must be able to handle confidential information appropriately and work independently as well as collaboratively.TYPICAL WORKING CONDITIONSA business office environment is provided to enable efficiency and productivity. Must be willing to travel outside the office when needed or assigned.JOB RELATIONSHIPSThis position reports to the Accounting Manager and Chief Financial Officer and works collaboratively with Human Resources, agency leadership, employees, insurance carriers, and external benefits providers.QUALIFICATIONSEducation and Experience:Associate degree in Accounting, Business Administration, Finance, or a related field preferred.Experience in accounting, financial administration, employee benefits, or human resources preferred.Experience with Paycom, QuickBooks, and other financial or benefits administration systems preferred.Nonprofit experience is preferred.A combination of education and relevant experience may be considered.Skills and Abilities:Strong organizational and time-management skills.Excellent written and verbal communication.Ability to maintain confidentiality and handle sensitive information.Proficiency with computers and financial software.Ability to manage multiple responsibilities and meet deadlines.Strong attention to detail and problem-solving abilities.POSITION DISCLAIMERThe duties listed above are intended to illustrate the general responsibilities of this position and are not all-inclusive. Additional duties may be assigned as organizational needs require. This job description does not constitute an employment agreement and may be modified at the discretion of the agency.