Financial Service Coordinator

Hallmark University; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and VI

401(k) retirement plan

Generous PTO and company holidays

Tuition assistance and professional培训

Ongoing professional development

Career growth opportunities

Job summary

Hallmark University is seeking a seasoned financial/purchasing professional to manage accounts receivable, post payments, and coordinate comprehensive purchasing activities across the university. You will secure contracts with vendors, review terms, ensure compliance, and manage supplier relationships to optimize cost and value.

Ideal candidates have 5+ years in a business/office environment, a high school diploma or GED, and preferably an associate degree in accounting or related field.

Qualifications

• 5+ years of experience in business/office environment.
• High School Diploma or GED.
• Associates degree, preferably in accounting or related business field from an accredited university or college.
• Familiarity with Fair Debt Collection Practices Act & FERPA.
• Knowledge of supplier management and procurement processes.

Responsibilities

• Monitor accounts receivable and counsel students past due.
• Post payments to student ledgers and reconcile postings.
• Coordinate purchasing activities, review planned orders, and authorize payments.
• Negotiate terms with vendors and obtain competitive pricing.
• Maintain book/tool inventories and process orders, returns, and credits.
• Ensure compliance with Hallmark University policies and applicable laws.

Skills

Procurement

Project Management

Contract Management

Billing Procedures

Detail oriented

Problem solving

MS Excel

MS Office Suite

Education

High School Diploma or GED

Associate degree in accounting or related business

Tools

MS Office Suite

Job description

Position Summary

Monitors both in-school and out-of-school accounts receivable, counsels’ students that are past due, perform collection activities, and posts payments to accounts. Responsible for the coordination and execution of all purchasing activities across the organization. Responsibilities will include but not be limited to, securing contracts/services with current and potential vendors, negotiation, review, and approval of contract/service terms and conditions, obtaining competitive pricing for projects and recurring purchases, and any supplier management conditions that may affect the organization.

Cash Receipts/Posting Payments

• Enter cash payments (cash, check/money order, credit card) to the student’s ledger card and create a daily batch sheet to include all payments received.
• Reconcile GP postings Collections.
• Contacting permanent-out delinquent accounts by telephone and written communication.
• Contacting active students by telephone and/or pulling them from class to maintain adequate monthly collections.
• Recommend lockouts for delinquent accounts.
• Send delinquent permanent-out accounts to collection service.

Additional Duties

• Monitor credit balances on student ledgers; report to financial planning for refunding via check/ACH.
• Provide administrative support for Financial Affairs.

Purchasing

• Direct and manage the purchasing activities of the university; to include but not be limited to, review of planned orders, create requisitions for purchased items, confirm system lead times, delivery dates and costs, inspection of merchandise or products to determine quality/value, and authorize payment of invoices and return of merchandise.
• Receiving, processing, documenting and executing purchases and procurements according to Hallmark University policies and procedures. Ensure compliance with federal, state and local laws and regulations; maintain necessary documentation for proper invoicing and billing.
• Book inventory management – process book/tool orders, maintain safety stock, calculate monthly inventory, process returns and credits, negotiate annual forward buys, update ISBN revisions and price lists, and maintain all onsite and virtual inventories.
• Provide accurate and timely supplier negotiations and contracts based on defined category criteria (i.e. cost, quality, productivity, service).
• Analyzes, evaluates, and identifies preferred vendors based on specific performance criteria.
• Reviews, updates, and maintains purchase orders until they are closed.
• Participate in the on-going development of efficient processes for an effective purchasing system.
• All other duties, as assigned.

Knowledge/Skills/ Abilities

• Ability to communicate professionally and effectively.
• Ability to interact with all levels staff & management.
• Procurement.
• Project Management.
• Contract Management.
• Billing Procedures.
• Detail oriented & problem solver with ability to multitask.
• Excellent research skills.
• Proficiency in MS Office, especially MS Excel.

Required Qualification

• 5+ years’ experience in business/office environment.
• High School Diploma or GED.

Preferred Qualifications

• Associates degree, preferably in accounting or related business field from an accredited university or college.
• Working knowledge of Fair Debt Collection Practices Act & FERPA.
• Familiarity with student loans and financial aid.

Professional/Public Activities

• Continuing professional development.
• Attend informational webinars and potential conferences.
• Mandatory Participation in the Hallmark Character Program: All employees are required to actively engage in this program to embody and promote our core values.

Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan Generous paid time off (PTO) and company-paid holidays.
• Educational incentives, including tuition assistance and support for professional certifications Ongoing professional development and training opportunities.
• Career growth and advancement opportunities Supportive and collaborative work environment.