Financial Secretary/Maintenance

Conroe Independent School District; Conroe (TX); On-site; USD 19,000 - 28,000; Full time

Job summary

Conroe Independent School District is seeking a Financial Secretary for the Maintenance Department to support purchasing and budget functions. Responsibilities include preparing correspondence, processing field PO's, maintaining bid files, and handling calls with confidentiality.

The role requires 3–5 years of secretarial experience, a high school diploma or GED, and proficiency with typing, spreadsheets, databases, and basic accounting. On-site work with occasional on-call duties is expected.

Qualifications

• Proficient typing and filing.
• Ability to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for Maintenance office.
• Process field purchase orders in a timely manner.
• Follow Board policy on all matters.
• Maintain bid specifications and purchasing files.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor.
• Assist with purchase orders and payment authorizations.
• Assist Maintenance staff with issuing internal purchase orders.
• Create work orders and assign them to staff.
• Maintain confidentiality and perform other duties as assigned.

Skills

Typing

Spreadsheets

Basic accounting

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

JOB STATUS: OPEN

POSTING DATE: 10/08/2026

CLOSING DATE: 10/23/2026 04:00 PM

POSTING NUMBER: 055321

LOCATION: Maintenance Department - 930

POSITION TITLE: Financial Secretary/Maintenance

JOB DESCRIPTION:

Performs secretarial functions to support the efficient operation of purchasing and budget functions of the Maintenance Department.

DUTIES and RESPONSIBILITIES:

• Prepare correspondence, memorandums, forms, requisitions, and reports for Maintenance office.
• Process field purchase orders in a timely manner.
• Follow Board policy on all matters.
• Maintain bid specifications and purchasing files.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Answer incoming calls and handle questions and requests that fall within level of responsibility.
• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records.
• Assist with preparation of purchase orders and payment authorizations.
• Assist Maintenance staff with issuing internal purchase orders.
• Assist all District staff with creating work orders.
• Assign work orders to appropriate staff.
• Follow established safety procedures and techniques to perform job duties.
• Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor.
• Maintain confidentiality.
• Other duties assigned.

EXPERIENCE:

• Three to five years of secretarial experience

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Proficient typing, keyboarding, and filing
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Knowledge of basic accounting principles

CONTACT INFORMATION:

Mental Demands/Physical Demands/Environmental Factors:

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Other: Prolongedtalking or listening. Specific vision abilities include close vision, depth perception, and the ability to adjust focus.

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; work with frequent interruptions; maintain emotional control under stress

SALARY:

PAY GRADE: AS - 4 - Minimum hourly rate - $17.00