Financial Operations Coordinator

Aptitude Health; Northern (KY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Remote work

Annual performance bonus eligibility

401(k) with employer match

Paid Time Off

Paid Holidays

Paid Life & Disability Insurance

Job summary

Aptitude Health is seeking a Financial Operations Coordinator to join the Accounting and Finance teams. This US-based role supports accounts receivable, invoicing, accounts payable, and reconciliation tasks, with emphasis on accuracy and timely processing.

The position requires 2–3 years in AR, invoicing, and collections, plus experience with Sage Intacct and project-based billing. This is a 100% remote or in-office opportunity with strong cross-functional collaboration.

Qualifications

• Associate degree or equivalent work experience required; Bachelor's preferred.
• 2–3 years of AR, invoicing, and collections in a project-based environment.
• Hands-on Sage Intacct experience; able to navigate and report independently.
• Knowledge of project accounting, milestone billing, and revenue recognition workflows.
• Attention to detail; strong Excel skills (VLOOKUP, pivot tables).
• Team player with strong communication and problem-solving abilities.

Responsibilities

• Manage the full AR cycle: client invoicing, milestone tracking, cash applications, collections.
• Monitor multiple AR/AP mailboxes; review Unbilled A/R and aged items.
• Reconcile revenue cycle transactions: billing, payments, write-offs.
• Ensure adherence to internal controls and processes.
• Conduct variance analyses on client billings and KPIs.
• Collaborate across finance, operations, and project teams for data flow.
• Perform billing milestone review and contract data checks; post vendor bills weekly.
• Daily entry of contractor bills; support system enhancements (Sage Intacct, Dynamics CRM).

Skills

Accounts receivable

Invoicing

Billing

Excel

Sage Intacct

Revenue recognition

Project accounting

Data analysis

Financial reporting

Internal controls

Cross-functional teamwork

Education

Associate degree or equivalent

Bachelor’s degree preferred

Tools

Sage Intacct

Microsoft Dynamics CRM

Job description

This is a US remote or in-office position. The Financial Operations Coordinator will serve as a key member of the Accounting and Finance teams, providing support with tasks related to accounts receivable and invoicing, accounts payable and account reconciliation tasks.

Job Summary

This is a US remote or in-office position. The Financial Operations Coordinator will serve as a key member of the Accounting and Finance teams, providing support with tasks related to accounts receivable and invoicing, accounts payable and account reconciliation tasks. The Financial Operations Coordinator will demonstrate prior experience in both accounts receivable and payable processes including account reconciliations, and will be responsible for maintaining accurate financial records, processing invoices and payments, and assisting with account reconciliation.

Job Duties and Responsibilities

• Manage the full accounts receivable cycle, including client invoicing, billing milestone tracking, cash applications, and collections follow-up.
• Monitor and maintain multiple billing and account payable mailboxes.
• Review and reconcile Unbilled A/R on a regular basis, identifying aging items and driving resolution in coordination with project and accounting services teams.
• Reconcile revenue cycle transactions including billing, payments and write-offs to ensure accuracy.
• Monitor adherence to internal processes and controls.
• Conduct variance and trend analyses on client billings, certain expenses, and operational KPIs as requested.
• Identify and recommend process improvements to enhance efficiency and reduce financial risk.
• Serve as a liaison between finance, operations, and billing personnel to ensure an accurate and seamless flow of data for accounts receivable, billing and accounts payable functions.
• Perform accounting and contract review for billing milestones and bulk contract data.
• Weekly review of AR Aging and AP ledger for all entities.
• Coordinates the posting of vendor bills weekly.
• Perform daily entry of bills for contractors for project-related expenses.
• Partner with the revenue cycle team to ensure proper posting, collections, and reconciliation of revenue/billing transactions.
• Support system enhancements and implementations of financial systems (e.g., Sage Intacct and Microsoft Dynamics CRM).
• Assist with ad hoc requests and miscellaneous special projects as needed.

The above job description in no way states or implies these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.

Education, Experience, and Skills

• Associate degree, or equivalent work experience required. Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred
• 2–3 years of experience with a primary focus on accounts receivable, client invoicing, and collections in a project-based environment is required
• Hands-on experience with Sage Intacct is Preferred— candidates must be able to navigate the system and perform core AR, billing, and reporting functions independently
• Demonstrated experience in project accounting and/or project-based billing, including milestone billing, contract review, and revenue recognition workflows
• Understanding of revenue cycle processes, vendor payment processes and general accounting principles a plus but not required
• High attention to detail and accuracy
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Advanced Microsoft Excel Experience (VLOOKUP, pivot tables, formulas required)
• Team player with excellent communication and problem-solving skills
• Ability to work collaboratively with cross-functional teams

1. Accounts Receivable & Collections – Deep understanding of the full AR cycle — invoicing, milestone billing, cash application, collections follow-up, and Unbilled A/R management in a complex, project-based environment

2. Project Accounting & Billing Expertise – Hands-on experience with project-based billing workflows, milestone tracking, and contract-level revenue management.

3. Financial Analysis & Reporting – Ability to generate reports and statements and to provide insights to support decision-making.

4. Accounting & Financial Controls – Ensuring company policies and procedures are being followed while performing all tasks.

5. Data Management & Analysis – Proficiency in handling large datasets, using Excel or other financial software necessary to perform key tasks as outlined above.

6. Attention to Detail – Ensuring accuracy in financial records and reports that generate accounts receivable and payable transactions.

7. Communication & Collaboration – Effectively working cross-functionally with accounting, finance, and project teams.

Conditions of Employment:

• Verification of employment history, professional references, and education or training.
• Eligible Candidates must live in the US and be able to work in the US

Working Conditions and Physical Effort:

• Work is normally performed in a typical interior/office work environment.
• Travel may be required based on business needs (domestically and internationally) and attend virtual programs outside of working hours as needed.

Aptitude Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Featured Benefits

• 100% remote working environment
• Annual performance bonus eligibility
• 401(k) with employer match
• Paid Time Off (combined vacation & sick)
• Paid Holidays
• Paid Life & Disability Insurance

The range for this role is from $55,000 – $60,000 and based upon several factors including experience, education, skills, training, qualifications, location, and company need.