Senior Accounting Administrator

Jobtailor; Arizona; On-site; USD 52,000 - 66,000; Full time

Job summary

Jobtailor in Arizona seeks a detail-oriented accounting professional to support the Accounting Supervisor with AR/AP duties, invoicing, and financial analysis. The role requires handling month-end accruals, project profitability data, and data reconciliation between tracking and corporate systems.

You will collaborate with multiple departments, ensure compliance, and contribute to audits and reporting. In-office role with strong Excel and communication skills preferred.

Qualifications

• Four+ years of recent, successful office accounting experience (AR/AP).
• Experience with accounting software is preferred but not required.
• Strong Excel, data entry, and typing accuracy.
• Understanding of vendor and 1099 compliance is a plus.

Responsibilities

• Provide support to the Accounting Supervisor and coordinate accounting administration and operations.
• Analyze information between job tracking and corporate accounting systems for accuracy.
• Prepare monthly performance reports, financial analyses, and expense variance reviews.
• Collaborate with Regional Accounting Supervisor, Accounts Payable and Accounts Receivable.
• Support corporate accounting including invoicing, audits, and administrative tasks.
• Lead AR and AP invoicing processes, training, and troubleshooting.
• Prepare AR revenue accrual reports for month end and review retention reports.
• Lead the PO closeout process and project profitability data analysis.
• Review billing packets, approve D365 invoices, and manage vendor invoicing.
• Pull and analyze project billing and utilization reports; handle Per Diem requests.
• Provide OCIP enrollment and reporting support.

Skills

Accounts Receivable Management

Accounts Payable Management

Advanced Excel

Data Entry

Communication

Time Management

Organizational Skills

Problem-Solving

Education

Associate degree in accounting

High school diploma or equivalent

Tools

D365 Invoicing

Microsoft Office

PowerPoint

Job Tracking System

Corporate Accounting System

Job description

• Provide support to the Accounting Supervisor and coordinate accounting administration and operational functions in compliance with applicable regulations
• Analyze information between the job tracking system and corporate accounting system for accuracy
• Prepare monthly performance reports, financial analyses, and expense variance reviews as needed
• Collaborate with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivable departments
• Support corporate accounting, including invoicing, financial audits, and administrative tasks
• Demonstrate communication within accounting and with leadership, sales, project management, and operations
• Coordinate and assist with preparing data for large customer reporting
• Assist sales, project management, and operations with project profitability data
• Organize and/or prepare third-party invoices for specialized customer invoicing
• Lead spreadsheet tracking and organization of specialized billing
• Reconcile accounting system invoices with customer invoicing platforms
• Lead the Accounts Receivable team with customer invoicing, training, and troubleshooting
• Prepare, oversee, and submit AR revenue accrual reports for month end
• Reconcile monthly customer retention reports for project closeout
• Review billing packets and assist with approving D365 invoices
• Lead the Accounts Payable team with vendor invoices, credit card expense reports, companywide fuel cards, training, and troubleshooting
• Prepare, oversee, and submit AP expense accrual reports for month end
• Review intracompany billings with Operations and Project Managers
• Lead the PO closeout process for each month end
• Pull and analyze project billing and utilization reports
• Process Per Diem Requests as needed
• Provide OCIP support for enrollment and reporting
• Assist with other accounting functions as directed by the Accounting Supervisor
• Perform computer-based office work with extended sitting, occasional walking, and occasional lifting or moving of items up to 10 pounds

Requirements

• High school diploma or equivalent
• Associate degree or higher in accounting, business, finance, or similar highly preferred
• Minimum four (4) years’ experience of recent, successful office accounting (AR, AP, bookkeeping preferred)
• Minimum four (4) years’ recent experience with accounting software preferred but not required
• Excellent knowledge of Microsoft Office Suite including Word, Outlook, and Power Point
• Advanced Excel and data entry skills with excellent typing speed and accuracy
• Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff
• Excellent organizational and prioritization skills; detail oriented, manages time efficiently, and able to multi-task successfully
• Ability to maintain discretion and confidentiality of sensitive information and safeguard vendor and customer information
• Exceptional problem-solving skills
• Ability to work under deadlines and timeframes effectively with a customer service demeanor
• Ability to work in a high functioning team environment
• Highest levels of honesty, integrity, and professionalism
• Must be able to work fully in office

Core Competencies

Demonstrates expertise in Accounts Receivable and Accounts Payable processes, financial reporting, and compliance with accounting regulations. Proficient in Microsoft Office Suite, particularly Advanced Excel, with strong organizational and communication skills.

Highest-signal resume keywords

• Accounts Receivable Management
• Accounts Payable Management
• Advanced Excel Skills
• Financial Reporting
• Accounting Software Proficiency

Hard Skills

• Accounts Receivable
• Accounts Payable
• Bookkeeping
• Financial Analysis
• Data Entry
• Invoicing
• Variance Review
• Project Profitability Analysis
• D365 Invoicing
• PO Closeout Process

Soft Skills

• Excellent Communication Skills
• Organizational Skills
• Problem-Solving Skills
• Time Management
• Interpersonal Skills

Industry Keywords

• Accounting Compliance
• Vendor Management
• 1099 Compliance
• Customer Service
• Financial Audits

Tools & Technologies

• Microsoft Office Suite
• Excel
• Job Tracking System
• Corporate Accounting System