Financial Associate (Payroll) - 20021552

State of Ohio; Mansfield (OH); On-site; USD 27,000 - 38,000; Full time

Job summary

The State of Ohio's Rehabilitation & Correction – Mansfield Correction seeks a Payroll Clerk to manage Kronos and OAKS timekeeping, process pay, deductions, taxes, and leave requests, and maintain accurate payroll records. Located at 1150 North Main Street, Mansfield, OH 44905.

You will interpret codes, run reports, respond to payroll inquiries, assist with new-hire orientation, and support special projects.

Qualifications

• 18 months' exp or 18 months' training in accounting and/or finance with basic spreadsheet skills.
• High school technical program in accounting or 6 months' exp/trainthe in accounting or finance with basic spreadsheet skills.
• Associate core program in business administration, accounting, finance or related field.
• Equivalent of minimum class qualifications for employment.

Responsibilities

• Maintains and enters employees into Kronos Timekeeping with correct pay rules and union codes.
• Verifies leave usage, schedules, overtime, and preserves payroll records.
• Audits timesheets and ensures proper data flow from Kronos to OAKS.
• Calculates and posts pay earnings and deductions in OAKS.
• Processes time reporting codes and deductions such as overtime and garnishments.
• Enters payroll coding for electronic funds transfers, leave conversions, and union dues.
• Processes taxes at federal, state, local and school district levels.
• Generates and reviews OAKS and Cognos reports to verify accuracy.

Skills

Accounting and Finance

Education

High school technical program in accounting

Associate core program in business administration, accounting or related field

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Rehabilitation & Correction - Mansfield Correction

Agency Contact Name and Information: Personnel Director 419/610-2722/[e-mail]

Work Location:
1150 North Main Street
Mansfield, Ohio, 44905
United States

Compensation: $23.65

Schedule: Permanent - Full Time

Work Hours: Not Specified

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill: Accounting and Finance

Who We Are

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov.

What You'll Do

• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g., applies correct pay rules, holiday group codes, union codes).
• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leaves, overtime, schedule changes).
• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed).
• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines).
• Calculate and/or posts time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments).
  Enters deductions and withholdings.
• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and payroll deductions (e.g., credit union, uniform allowance, union dues).
• Processes taxes, federal, state, local and school district.
• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours.
• Run and reviews Kronos reports (e.g., missed punches, employee ID no match, sick and overtime in same week, sick and holiday same week, absentee report).
• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms).
• Responds to and researches if needed employee questions regarding payroll matters.
• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll.
• Alerts supervisor to problem situations.
• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
• Organizes and distributes written communication (e.g., conversion forms, confidential mailings, pay warrants, garnishments and child support orders, check enclosures) as required
• Processes requests for manual paychecks
• Researches OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contacts supervisors and employees to discuss and correct discrepancies
• Performs other related duties (e.g., requests replacement W2’s for 2007 or later issued W2’s
• Required to recreate W2’s issued prior to 2007, completes verification of employment forms, files)
• Works on special projects &/or committees
• Attends meetings, trainings & conferences

Additional Information

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)

Why Work for the State of Ohio:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications:

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus

ADA Statement:

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace:

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.