Financial Associate (20078315, 20078313)

Rehabilitation & Correction - Operation Support Center; Columbus (OH); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Basic Life Insurance

Paid time off and holidays

Education and development funding

Job summary

Rehabilitation & Correction - Operation Support Center in the United States (OH) is seeking a payroll officer with accounting and finance experience to manage Kronos timekeeping, OAKS payroll processing, and payroll deductions. You will verify data, post earnings, and maintain accurate records in Kronos and OAKS.

The role requires strong attention to detail, customer focus, and solid knowledge of payroll systems, with opportunities to contribute to reporting in Cognos and related compliance

Qualifications

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• Or completion of associate core program in business administration, accounting, finance or related field.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

Responsibilities

• Serves as payroll officer for the institution, with knowledge of accounting systems and procedures.
• Verifies accuracy of information in Time Editor within Kronos and corrects missed punch adjustments.
• Maintains employee entries in Kronos Timekeeping System and applies pay rules, holiday group and union codes.
• Processes leave usage and work schedules in Kronos and maintains leave records and schedules.
• Audits timesheets to meet payroll deadlines and interfaces time to OAKS.
• Calculates and posts pay earnings in OAKS (e.g., TWL, settlements, fines).
• Enters deductions and withholdings; processes payroll deductions including union dues.
• Reviews OAKS and Cognos reports for accuracy; resolves discrepancies.

Skills

Attention to Detail

Customer Focus

Problem Solving

Teamwork

Verbal Communication

Accounting and Finance

Education

High school diploma or equivalent

Associate degree in business, accounting or finance

Tools

Kronos Timekeeping System

OAKS Payroll system

Cognos reports

Job description

Organization

Rehabilitation & Correction - Operation Support Center

Work Location

DRC Central Office-Fran-ODOT 1980 West Broad Street Columbus 43223

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$23.65

Schedule

Full-time

Union

OCSEA

Primary Job Skill

Accounting and Finance

Technical Skills

Computer Literacy, Accounting and Finance, Communications, Customer Service

Professional Skills

Attention to Detail, Customer Focus, Problem Solving, Teamwork, Verbal Communication

Company Culture

Who We Are… Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do… The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

Job Duties

• Requires some knowledge of accounting systems and procedures to serve as payroll officer for institution


• Verifies accuracy of information in Time Editor within Kronos (e.g., corrects missed punch adjustments)


• Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g. applies correct pay rules, holiday group codes, union codes)


• Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leave, overtime, schedule changes)


• Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed)


• Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines)


• Calculate and/or post time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments)


• Enters deductions and withholdings


• Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and pay-roll deductions (e.g., credit union, uniform allowance, union dues)


• Processes taxes, federal, state, local and school district


• Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours)


• Run and reviews Kronos reports (e.g., missed punches, ID no match, sick and overtime in the same week, sick and holiday same week, absentee report)


• Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms)


• Responds to and research if needed employee questions regarding payroll matters


• Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll


• Alerts supervisor to problem situations


• Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues


• Organizes and distributes written communication (e.g. conversion forms, confidential mailing, warrants, garnishments and child support orders, check enclosures) as required


• Processes requests for manual paychecks


• Research OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contact supervisors and employees to discuss correct discrepancies

Benefits

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*.

For a list of all the State of Ohio Benefits, visit our Total Rewards website!

• Medical Coverage


• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period


• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year


• Childbirth, Adoption, and Foster Care leave


• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance

Pre-Employment Drug Testing

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;


• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;


• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;


• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

Disability Inclusion

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug and Tobacco Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis).

Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.