Financial Assistant - Part Time

Union League Boys & Girls Clubs; Chicago, Northern (IL, KY); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Union League Boys & Girls Clubs in Chicago, IL is seeking a detail-oriented Financial Assistant to support government grant administration and accounts payable functions. This part-time, in-office role is ideal for someone with a strong accounting or finance background who thrives on accuracy, organization, and cross-departmental collaboration.

Hours are 20 per week with an in-office work environment at headquarters.

Qualifications

• Bachelor's degree in Accounting or Finance.
• Experience with Accounts Payable.
• Familiarity with QuickBooks and Paylocity is a plus.

Responsibilities

• Prepare government grant vouchers, including personnel and operating expenses.
• Assemble complete voucher packets for Senior Vice President review.
• Monitor government grant budgets and track expenses on a monthly basis.
• Review RAMP expenses to ensure proper coding and confirm applicability to government grants.
• Perform budget revisions as needed for government grant budgets.
• Partner with HR to ensure accurate payroll allocations for government grants.
• Enter and code vendor invoices.
• Set up new vendors in RAMP.
• Ensure vendor invoices are approved in a timely manner.

Skills

Accounts Payable

Vendor invoicing

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

Paylocity

Job description

Description

About the Role

We are seeking a detail-oriented Financial Assistant to support our organization's government

grant administration and accounts payable functions. This part-time, in-office role is ideal for

someone with a strong accounting or finance background who thrives on accuracy, organization,

and cross-departmental collaboration.

Responsibilities

• Prepare government grant vouchers, including personnel and operating expenses
• Assemble complete voucher packets for Senior Vice President review
• Monitor government grant budgets and track expenses on a monthly basis
• Review RAMP expenses to ensure proper coding and confirm applicability to government grants
• Perform budget revisions as needed for government grant budgets
• Partner with the HR department to ensure accurate payroll allocations for government grants
• Enter and code vendor invoices
• Set up new vendors in RAMP
• Ensure vendor invoices are approved in a timely manner

Requirements

• Bachelor's degree in Accounting or Finance
• Experience with Accounts Payable
• Familiarity with QuickBooks and Paylocity is a plus

Job Details

• Hours: 20 hours per week
• Work Environment: Fully in-office at headquarters
• Pay Rate: $20–$25 per hour