Financial Assistant Database Specialist

St. Pius X Catholic Church; Indianapolis (IN); On-site; USD 38,000 - 58,000; Full time

Job summary

St. Pius X Parish in Indianapolis, IN is seeking a detail-oriented Financial Assistant & Database Specialist to support parish operations, financial stewardship, and database management.

This full-time opportunity combines administrative duties with precise financial record-keeping and parishioner engagement. The ideal candidate will have strong experience with databases, MS Word/Excel, and donor management software, along with excellent communication and a service-oriented attitude to help

Qualifications

• Experience with data entry, administrative, bookkeeping, or financial tasks.
• Ability to handle confidential information with discretion.
• Strong attention to detail and organizational skills.

Responsibilities

• Administer and maintain the parish database with accurate parishioner records, registrations, sacramental milestones, and contact information.
• Process and record contributions, stewardship commitments, online giving, and pledges; reconcile and deposit parish and school funds; maintain accurate financial records.
• Prepare financial and database reports, mailing lists, charitable contribution statements, and information to support parish leadership and ministries.
• Register new parishioners, establish offertory contribution envelopes, and coordinate welcome communications.
• Support database improvements, train staff as needed, and provide office and phone coverage when necessary.

Skills

Database management

Financial data entry

Microsoft Excel

Microsoft Word

Communication skills

Discretion with confidential info

Tools

Donor management software

Parish database systems

Accounting software

Job description

Full-Time or Part-Time Opportunity

St. Pius X Parish is seeking a detail-oriented, organized, and service-minded Financial Assistant & Database Specialist to join our parish team. This position plays an important role in supporting parish operations, financial stewardship, parishioner engagement and database management.

The ideal candidate combines strong database and administrative skills with financial accuracy, excellent interpersonal abilities, and a welcoming, service-oriented attitude. We are looking for someone who enjoys helping others, maintaining accurate records, and supporting the mission of our Catholic community.

Key Responsibilities

• Database Management: Administer and maintain the parish database, ensuring accurate parishioner records, registrations, sacramental milestones, and contact information.


• Financial Support: Process and record contributions, stewardship commitments, online giving, and pledges; reconcile and deposit parish and school funds; and maintain accurate financial records.


• Reporting & Communications: Prepare financial and database reports, mailing lists, charitable contribution statements, and information to support parish leadership and ministries.


• Parishioner Engagement: Register new parishioners, establish offertory contribution envelopes, and coordinate welcome communications.


• Technology & Administration: Support database improvements, train staff as needed, assist with parish directories, and provide office and phone coverage when necessary.

Qualifications

• Supportive of the mission and values of the Catholic Church.


• Strong attention to detail, organizational skills, and commitment to accuracy.


• Proficiency in Microsoft Office, particularly Word and Excel, with the ability to learn new database systems.


• Excellent communication, interpersonal, and problem-solving skills.


• Ability to handle confidential information with discretion and integrity.


• Prior data entry, administrative, bookkeeping, or financial experience preferred.


• Experience with parish or donor management software is a plus.

St. Pius X Catholic Church

Indianapolis, IN