Financial and Procurement Coordinator
Marshall University School of Pharmacy
Uma candidatura completa num minuto
Currículo e carta de apresentação personalizados, prontos a enviar.
Vantagens oferecidas por esta oferta de emprego
Resumo da oferta
Marshall University School of Pharmacy in Huntington, WV seeks a Financial and Procurement Coordinator to manage day-to-day bookkeeping, purchasing, invoices, and procurement documentation. You will maintain records, process payments, reimbursements, and support budgeting and month-end activities.
The role requires a Bachelor's degree in Accounting or Business, at least two years of relevant experience, strong Excel skills, and the ability to work with internal departments and vendors.
Qualificações
- Knowledge of basic accounting and bookkeeping principles.
- Experience with purchasing and procurement procedures.
- Ability to analyze financial records and maintain accuracy.
- Strong written and verbal communication skills.
Responsabilidades
- Process purchase requisitions, purchase orders, and vendor payments.
- Maintain bookkeeping records including accounts payable and expense tracking.
- Review and process invoices, receipts, and supporting docs.
- Reconcile financial records and assist with monthly/year-end reporting.
- Monitor budgets and report variances as needed.
- Manage vendor files and procurement documentation.
- Ensure compliance with purchasing policies and financial procedures.
- Coordinate with departments to facilitate purchasing needs.
- Prepare reports and financial records for audits and management review.
- Maintain organized electronic and physical filing systems.
Conhecimentos
Formação académica
Descrição da oferta de emprego
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston and Point Pleasant. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Come Meet Marshall and discover what it means to be part of the Marshall University family!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation ( MURC ) employees have different benefit options than those listed below.
- A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
- Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
- Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency ( PEIA ). There are seven (7) health benefit plans.
- Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
- Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association ( TIAA ). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
- Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre‑tax earnings.
- Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
Financial and Procurement Coordinator
002555
CX - Class Exempt FT - .53 or >
Job Description
The Financial and Procurement Coordinator is responsible for bookkeeping, purchasing, accounts payable processing, and management of related financial and procurement documentation. The position maintains accurate financial records, coordinates vendor transactions, processes invoices and purchase orders, supports budget monitoring activities, and ensures compliance with organizational policies, procedures, and applicable regulations.
The Financial and Procurement Coordinator is responsible for managing day-to-day bookkeeping activities, coordinating purchasing processes, and maintaining accurate financial and procurement records. This position ensures invoices, purchase orders, payments, reimbursements, and supporting documentation are processed accurately and in compliance with organizational policies and procedures. The coordinator serves as a liaison between departments, vendors, and finance staff to support efficient operational and financial workflows.
- Process purchase requisitions, purchase orders, and vendor payments.
- Maintain accurate bookkeeping records, including accounts payable and expense tracking.
- Review, verify, and process invoices, receipts, and supporting documentation.
- Reconcile financial records and assist with monthly and year‑end reporting.
- Monitor budgets and expenditures and report variances as needed.
- Manage vendor files and maintain procurement documentation.
- Ensure compliance with organizational purchasing policies and financial procedures.
- Coordinate with internal departments to facilitate purchasing needs.
- Prepare reports, spreadsheets, and financial records for audits and management review.
- Maintain organized electronic and physical filing systems.
- Knowledge of basic accounting principles and bookkeeping practices.
- Knowledge of purchasing and procurement procedures.
- Ability to analyze financial records and identify discrepancies.
- Ability to maintain accurate records and documentation.
- Ability to work independently while collaborating effectively with internal and external stakeholders.
- Proficiency in data entry, report preparation, and records management.
- Strong customer service and vendor relationship management skills.
$44,918 - $58,393 - Salary is commensurate with education, experience and internal equity
Full-Time
MUSOM - Marshall University School of Medicine
Must be able to perform all essential job duties as outlined in the job description.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
- Two (2) years of experience in bookkeeping, accounting support, purchasing, procurement, or administrative operations.
- Experience processing invoices, purchase orders, reimbursements, and financial documentation.
- Proficiency with Microsoft Office Suite, particularly Excel.
- Strong organizational skills and attention to detail.
- Ability to maintain confidential financial information.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Three (3) or more years of experience in bookkeeping, purchasing, accounts payable, or procurement.
- Experience with accounting, financial management, or enterprise resource planning ( ERP ) software.
- Experience with Banner program.
- Experience in a healthcare, higher education, nonprofit, government, or grant‑funded environment.
- Knowledge of budget tracking, financial reporting, and procurement regulations.
- Experience preparing documentation for audits and compliance reviews.
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