Research Financial Analyst/Fund Manager - Hybrid - 140196

University of California - San Diego Medical Centers; San Diego (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

UC San Diego’s Pathology Department seeks a seasoned research administrator to manage pre/post‑award finance, grant administration, and salary analysis, ensuring compliance with federal and non‑federal sponsors. You will train staff and serve as the lead fund manager for complex proposals and awards.

The role requires deep knowledge of research regulations, strong analytical skills, and the ability to advise faculty and department leadership on budget and compliance matters.

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated knowledge of IFIS, FinancialLink, PPS, or equivalent programs.
• Proven ability to convert data into informative report formats in order to analyze complex financial issues, recognize potential impacts, identify creative and alternative solutions and make recommendations.
• Demonstrated in-depth working knowledge of full range of federal and non-federal agency requirements and regulations for sponsored research such as OMB Circulars, A-21, A-110, A-133. Knowledge & ability to interpret grant information from online systems, ie NIH eRA Commons and satisfy requirements.
• Demonstrated knowledge of SOM academic salary administration and ability to process PPS funding changes. Working knowledge of academic compensation and benefits policies and administration.

Responsibilities

• Pre- and post-award administration including investigator eligibility and documentation review for protocols and submissions.
• Provide consultative services to department administrators and faculty on grant management and compliance.
• Prepare, analyze and summarize faculty compensation and fund management activities for the department.
• Serve as lead fund manager for pre/post award activities and back-up for the faculty compensation manager.
• Independently manage salary negotiation worksheets using funding sources for final salary meetings with the Chair.
• Guide less experienced staff and ensure compliance with institutional policies.

Skills

Financial analysis

Budget management

Attention to detail

Communication skills

Policy compliance

Spreadsheet proficiency

Education

Bachelor's degree in related area

Tools

IFIS

FinancialLink

PPS

NIH eRA Commons

Job description

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

The Department of Pathology at UC San Diego aims to achieve the highest standards in patient care, research and education. The Department provides diagnostic pathology services in a wide variety of subspecialties with highly trained subspecialists who are recognized for their expertise. The Department's research programs are diverse and interface with a wealth of basic and translational research programs that are a hallmark of UC San Diego.

As a key member of the Pathology Fiscal Core Unit, incumbent has responsibility for financial analysis, fiscal management and administration of a full range of extramural grants, contracts, subcontracts, clinical trials funding, and service agreements from complex multiple Grants (direct and indirect). Responsible for major functions and tasks for pre- and post-award administration including investigator eligibility and completeness of all documentation for animal, human subjects, biohazards and radiation use protocols preparation through review and submission of proposal, award management and award closeout. Primary responsibility for the training of new fund manager, fiscal assistant and faculty training on department, university, and agency regulations, policies, and procedures. Incumbent is up-to-date on NIH procedural changes as related to online functions, proposal preparation/submission, eRA Commons maintenance, and agency post award requirements. Provide consultative services to department administrators and faculty. Prepare, analyze and summarize faculty compensation and fund management activities for the department. Serve as lead fund manager for pre/post award activities. Conduct analysis, make decisions, and implement execution plan for department faculty compensation functions. Serve as primary backup for the faculty compensation manager. Independently manage salary negotiation worksheets using knowledge of available funding sources, including general funds, contracts and grants and a variety of clinical and non-federal funds for final salary meetings with the Chair for subset of faculty.Serve as primary back up to faculty comp manager. Incumbent uses high-level technical expertise to successfully solve complex grant- and fiscal-related problems and address faculty concerns.

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage significant volume of transactions.

• Ability to perform complex financial analysis and customized reporting.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Demonstrated knowledge of IFIS, FinancialLink, PPS, or equivalent programs.

• Proven ability to convert data into informative report formats in order to analyze complex financial issues, recognize potential impacts, identify creative and alternative solutions and make recommendations.

• Demonstrated in-depth working knowledge of full range of federal and non-federal agency requirements and regulations for sponsored research such as OMB Circulars, A-21, A-110, A-133. Knowledge & ability to interpret grant information from online systems, ie NIH eRA Commons and satisfy requirements.

• Demonstrated knowledge of SOM academic salary administration and ability to process PPS funding changes. Working knowledge of academic compensation and benefits policies and administration.

PREFERRED QUALIFICATIONS

• Demonstrated ability to interact positively and effectively with a range of constituents including PIs, program staff, outside agencies and UCSD centralized services.

• Demonstrated knowledge of University policies and procedures and demonstrated knowledge and use of the PPS, UC Web-based systems and other University systems. Demonstrated ability to assess and contribute to development of automated systems to facilitate financial functions.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.
• Cover letter and resume required.
• Candidates must reside within San Diego County to be considered for this position.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).