FINANCIAL ADMINISTRATOR - SES - 43004079

Florida; Tallahassee (FL); On-site; USD 62,000 - 75,000; Full time

Job summary

Florida Department of Financial Services—Vendor Relations seeks a Financial Administrator (SES) to supervise daily vendor-related accounting and auditing duties in Tallahassee.

The role requires interpreting laws and policies, managing Form 1099s, W-9s, and the Statewide Vendor File, and ensuring compliance with IRS and Florida statutes. Strong Excel and process-improvement experience are essential for this position.

Qualifications

• High School diploma or equivalent.
• Two (2) years of customer service experience.
• Two (2) years of professional experience interpreting laws, rules, and/or policies.
• Two (2) years of experience with Microsoft Office Suite, specifically Excel.
• Two (2) years of professional experience performing accounting/auditing related duties.
• Professional experience with process improvement projects.
• Professional experience with processing 1099s.
• Professional experience reviewing and applying Internal Revenue Service Rules.
• Professional experience reviewing and documenting system processes or procedures.
• Professional experience with Prompt Payment Compliance.

Responsibilities

• Supervise the daily operations of the Vendor Management Section.
• Oversee Form 1099 reporting as required by the IRS.
• Manage the Statewide Vendor File in FLAIR and improve vendor data integrity.
• Manage Vendor Ombudsman program as defined in Florida Statutes.
• Oversee warrant distribution and ensure security of blank warrant stock.
• Review and implement changes to policies and procedures to improve efficiency.
• Assist with UF/ PALM implementation and UAT preparation.
• Ensure compliance with applicable tax reporting rules and regulations.
• Perform duties to support departmental goals and objectives.

Skills

Customer service

Policy interpretation

Excel

Accounting

Process improvement

1099 processing

IRS rules

System processes

Prompt Payment

Education

High School diploma

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Florida PALM

Job description

Requisition No: 883942

Agency: Financial Services

Working Title: FINANCIAL ADMINISTRATOR - SES - 43004079

Pay Plan: SES

Position Number: 43004079

Salary: $68,339.40

Posting Closing Date: 09/24/2026

Total Compensation Estimator Tool

• STATE PERSONNEL SYSTEM EMPLOYMENT OPPORTUNITY***

CLASS TITLE: FINANCIAL ADMINISTRATOR - SES

DIVISION: ACCOUNTING AND AUDITING

BUREAU: VENDOR RELATIONS

CITY: TALLAHASSEE

COUNTY: LEON

This is an employment opportunity for current employees within the State Personnel System.

Requirement

High School diploma or equivalent.

Additional Requirements

• Two (2) years of customer service experience.
• Two (2) years of professional experience interpreting laws, rules, and/or policies.
• Two (2) years of experience with Microsoft Office Suite, specifically Excel.
• Two (2) years of professional experience performing accounting/auditing related duties.
• Professional experience with process improvement projects.
• Professional experience with processing 1099s.
• Professional experience reviewing and applying Internal Revenue Service Rules.
• Professional experience reviewing and documenting system processes or procedures.
• Professional experience with Prompt Payment Compliance.

Preferences

• Bachelor's Degree from an accredited college or university.
• Experience and knowledge of Florida Planning, Accounting, and Ledger Management.
• Experience supervising a team.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL

Knowledge of Microsoft Office, Knowledge of accounting principles, Knowledge of accounting systems, Knowledge of internal control concepts, Knowledge of the methods of compiling and analyzing data, Knowledge of supervisory and administrative principles and practices, Ability to communicate effectively, Ability to manage personnel resources, Ability to investigate, review, analyze, and evaluate data, Ability to understand, interpret and apply laws, rules, regulations, policies and procedures, Ability to plan and direct program activities, Ability to utilize problem-solving techniques, Ability to process information logically, Ability to develop and conduct training programs, Ability to determine work priorities, assign work, and ensure proper completion of work assignments, Ability to analyze work flow and implement changes, Ability to apply technical innovations to existing systems, Ability to establish and maintain effective working relationships with others.

Special Notes

The Individual selected for this position must obtain access to the IRS TIN match process.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Brief Description Of Duties

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations.

This is professional accounting work supervising the daily operations of the Vendor Management Section. This position is responsible for supervising the following functions: Form 1099s, Form W-9s, the Statewide Vendor Files, and Vendor Ombudsman activities. The position requires the ability to interpret and apply the Internal Revenue Code, U.S. Treasury Regulations, Florida Statutes and Florida Administrative Code applicable to these functional areas.

Supervise all areas of the Section to include Form 1099 reporting as required by the Internal Revenue Service; managing the Substitute Form W-9 services provided to the State's vendors; managing the Statewide Vendor File in FLAIR and improving vendor data integrity; and managing the Vendor Ombudsman program as defined in section 215.422, Florida Statutes.

Oversee warrant distribution. This includes verifying that warrants are distributed to authorized personnel; monitoring inventory of blank warrant stock; verifying the security of blank warrant stock; and maintaining the courier ID cards.

Review existing policies, procedures, rules, and statutes related to the program area and implement changes where needed to improve effectiveness and efficiency of the programs and assist with meeting the Bureau's goals and objectives.

Assist the Bureau Chief with implementing the Bureau's plan for achieving designated goals, objectives and activities, and monitoring the progress of the plan.

Change Agent - serves as a subject matter expert and participates in knowledge transfer training to prepare teams for participation in the User Acceptance Training (UAT) for the Florida Planning, Accounting, and Ledger Management (PALM) new accounting system. Assists with UAT facilitation and preparing team members for Florida PALM implementation.

Review applicable federal tax reporting rules and regulations to verify that the department's practices are compliant.

Perform Other Duties As Required.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.