Financial Administrator

Mother of Mercy House; Philadelphia (Philadelphia County); On-site; USD 30,000 - 47,000; Part time

Job summary

Mother of Mercy House in Kensington, Philadelphia is seeking a Financial Administrator for 20 hours per week on site. You will manage day-to-day nonprofit financials, maintain ledgers, handle payroll and reporting, and collaborate with leadership to ensure compliance and accurate budgets.

The role requires 2+ years in nonprofit accounting, proficiency in QuickBooks and Excel, and a detail-oriented, independent work style. This is a part-time on-site position supporting community programs.

Qualifications

• Associate or Bachelor degree in accounting, finance, or related field, or equivalent experience.
• Proficiency with QuickBooks and Microsoft Excel.
• Minimum of 2 years accounting experience in nonprofit settings.
• Knowledge of nonprofit accounting principles and restricted funding.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain the organization’s general ledger, chart of accounts, and financial records.
• Process accounts payable and accounts receivable.
• Manage payroll and related filings (taxes, benefits, withholdings).
• Reconcile bank and credit card statements monthly.
• Manage restricted funding; provide financial reports for grants and funders.
• Assist with budgeting, monthly statements, and year-end processes.
• Support internal controls and coordinate with external accountants.

Skills

Accounting

Nonprofit accounting

Financial reporting

Payroll

Budgeting

Analytical skills

Discretion

Independent work

Education

Associate/Bachelor in Accounting

Tools

QuickBooks

Excel

Job description

Mother of Mercy House is a faith-rooted, community-focused organization based in the Kensington neighborhood of Philadelphia. We are inspired by love, compassion, and mercy, and we work every day to be a visible sign of hope in a community that has faced deep hardship. Our mission is to meet people with dignity and open hearts, offering practical support, genuine presence, and resources that help neighbors regain stability and rebuild their lives. We provide essential services including food distribution, after-school programs, summer camp, clothing support, medical care, and community meals — all in a welcoming and non-judgmental environment.

Though rooted in Catholic tradition, we welcome people from all backgrounds and beliefs, believing that every individual deserves support, opportunity, and care.

Organization: Mother of Mercy House

Reports To: Executive Director

Employment Type: Part-time – 20 hours per week

Location: 16-20 hours on site in Kensington, Philadelphia

Position Summary

The Financial Administrator is responsible for managing the day-to-day financial operations of a small nonprofit organization. This role ensures accurate financial records, compliance with funder and regulatory requirements, and timely reporting to leadership. The ideal candidate is detail-oriented, organized, and comfortable working independently while collaborating closely with program and leadership staff.

Key Responsibilities

• Maintain the organization’s general ledger, chart of accounts, and financial records
• Process accounts payable and accounts receivable
• Manage payroll and related filings (taxes, benefits, withholdings)
• Reconcile bank and credit card statements monthly
• Manage restricted funding; providing financial reports for grants, contracts and funders

Budgeting & Reporting

• Assist with preparation and monitoring of the annual operating budget
• Prepare monthly financial statements for the Executive Director and Board
• Provide financial reports for grants, contracts, and funders
• Support year-end close and audit or financial review processes

Compliance & Internal Controls

• Ensure compliance with nonprofit accounting standards, funder requirements, and applicable regulations
• Maintain financial policies, procedures, and documentation
• Support internal controls to safeguard organizational assets

Administrative & Organizational Support

• Maintain financial files and records in an organized and accessible manner
• Coordinate with external accountants, auditors, and payroll providers
• Support leadership with financial analysis and projections as needed
• Other duties as assigned

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent experience
• Proficiency with QuickBooks accounting software and Microsoft Excel
• Minimum of 2 years of accounting experience,
• Knowledge of nonprofit accounting principles and restricted funding
• Strong attention to detail, organization, and time management skills
• Ability to handle confidential information with discretion
• Ability to work independently

Preferred Skills

• Experience with government contracts or grant-funded programs
• Familiarity with nonprofit audits and funder reporting
• Ability to explain financial information clearly to non-financial staff and Board members