Financial Administrative Assistant

Intergovernmental Risk Management Agency (IRMA); Westmont (IL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Generous paid time off

Job summary

Intergovernmental Risk Management Agency (IRMA) is seeking a Financial Administrative Assistant to ensure accurate financial operations and efficient administration. The role focuses on payroll, reconciliations, billing, and claims processing within a fast-paced government-backed environment.

Ideal candidates have at least 3 years in finance or administration, strong communication and organizational skills, and proficiency with standard financial software and Microsoft Office.

Qualifications

• Minimum 3 years of experience in finance, accounting, or business administration.
• Excellent customer service and strong written and oral communication.
• Highly organized with time-management skills and ability to multitask.
• Proficiency with standard financial software and Microsoft Office (including Excel), Zoom, and Teams.

Responsibilities

• Process payroll and related documentation.
• Perform bank and credit card reconciliations.
• Prepare monthly and quarterly claims reports.
• Manage monthly billing and process invoices, checks, and deposits.
• Set up new claims and issue claim payments.
• Process medical payment uploads.
• Prepare agenda packets and minutes for Committee meetings.
• Provide general support to the finance/administration team.

Skills

Customer service

Written communication

Oral communication

Organizational skills

Time management

Financial software familiarity

Tools

Microsoft Office

Excel

Zoom

Teams

Job description

The Intergovernmental Risk Management Agency (IRMA) invites interest in the position of Financial Administrative Assistant. IRMA is a highly respected intergovernmental agency consisting of 71 Northeastern Illinois public entities that provides high-quality risk management services to its members, including customized comprehensive public entity coverage; long-term stability in pricing and membership; flexible deductibles and an exceptional in-house claims department.

The Financial Administrative Assistant plays a crucial role in ensuring the accuracy and organization of the financial operations by managing a variety of administrative and basic accounting tasks, with a concentration on financial duties that assist the Finance Department. The key responsibilities include processing payroll and related documentation, performing bank and credit card reconciliations, preparing monthly and quarterly claims reports, managing monthly billing, processing invoices, checks, and deposits. Additionally, this position sets up new claims, issues claim payments, processes medical payment uploads, prepares agenda packets and minutes for Committee meetings in a timely and accurate manner, and providing overall support to the administration team.

Candidates must possess excellent customer service skills as well as written and oral communication skills, organizational and time-management skills, and familiarity with standard financial and accounting software. Additionally, this person must be proficient with Microsoft Office, Zoom, Teams, Excel, etc. This position requires the ability to work in a fast-paced environment and multi-task consistently. Candidates must have a minimum of 3 years of experience in finance, accounting, or business administration. Competitive benefits include a pension plan through the Illinois Municipal Retirement Fund, health and life insurance, a generous time off schedule, and a hiring salary range of $65,000 - $85,000 depending on qualifications.