Financial Administration Coordinator

Indiana University; Bloomington (IN); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established academic institution seeks a Financial Administration Coordinator to support its vibrant Molecular and Cellular Biochemistry department. This role involves overseeing financial operations, ensuring compliance with university policies, and managing daily expenditures. The ideal candidate will demonstrate strong communication skills, attention to detail, and proficiency in financial systems. With a commitment to fostering interdisciplinary research, this position offers a unique opportunity to contribute to a dynamic academic environment while enjoying a hybrid work schedule. Join a forward-thinking team dedicated to excellence in education and research.

Benefits

Medical/dental insurance

Health savings accounts

Flexible spending accounts

Life insurance

Retirement plans

Tuition subsidy

Paid holidays

Paid time off

Parental leave

Employee assistance program

Qualifications

• Combination of education and experience may be considered.
• 4 years of relevant experience required, preferably with IU finance systems.

Responsibilities

• Oversees daily expenditures and processes financial documents.
• Coordinates payroll transactions and responds to inquiries.
• Acts as liaison with vendors and manages departmental assets.

Skills

Proficient communication and professionalism

Time management and prioritization

Quality focus and dependability

Initiative and customer relationship skills

Basic knowledge of IU systems (KFS, HRMS)

Workflow and data management experience

Technology literacy and office equipment proficiency

Basic financial and accounting skills

Strong written and oral communication

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Associate's degree or higher

Tools

KFS

HRMS

Microsoft Office

Job description

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington, comprising over 40 departments, 50 centers, programs, and institutes, including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty teach over 50% of the university's credit hours across more than 80 buildings on the Bloomington campus.

Molecular and Cellular Biochemistry is a vibrant academic science department offering undergraduate and graduate programs. Located in Simon Hall, a multidisciplinary science building, the department fosters interdisciplinary research among biology, chemistry, medical sciences, and physics.

Job Summary

In collaboration with the College Finance Office and MCB Department Manager, the MCB Financial Administration Coordinator performs moderately complex financial and administrative duties to support the department's daily operations, ensuring compliance with university policies and applicable regulations.

Department-Specific Responsibilities

1. Oversees daily expenditures according to IU policies.
2. Processes documents into university systems (Travel, KFS, HRMS, etc.).
3. Responds to faculty and staff inquiries regarding financial transactions and payroll.
4. Prepares purchase orders for research lab goods and services.
5. Advises faculty on vendors and pricing based on department and university history.
6. Acts as liaison with vendors and IU Purchasing for orders and returns.
7. Audits invoices, packing slips, and acknowledgments for accuracy; authorizes payments.
8. Manages physical inventory of departmental assets and maintains related databases.
9. Coordinates and audits payroll transactions, including graduate student appointments.
10. Handles checks, retroactive payments, and overpayment adjustments.
11. Verifies employment eligibility to comply with federal I-9 requirements.
12. Serves as first responder for departmental inquiries.
13. Coordinates personnel issues with the Departmental Manager, including new hires and separations.

General Responsibilities

1. Performs financial and administrative tasks with minimal supervision.
2. Handles complex assignments and guides lower-level coordinators.
3. Maintains financial records, compiles data, and prepares reports.
4. Investigates discrepancies and recommends audits.
5. Assists in designing and implementing processes.
6. Processes payroll, verifies adjustments, and monitors accounts for timely payments.
7. Responds to inquiries about policies and procedures, leading on complex cases.
8. Acts as liaison with university divisions and departments.

Qualifications

Combination of education and experience may be considered. Education beyond the minimum can substitute for experience, and vice versa.

Education

• Required: High school diploma or equivalent (GED, HSED)
• Preferred: Associate's degree or higher

Work Experience

• Required: 4 years of relevant experience
• Preferred: Experience with Indiana University finance systems

Skills

• Proficient communication and professionalism
• Time management and prioritization
• Quality focus and dependability
• Initiative and customer relationship skills
• Basic knowledge of IU systems (KFS, HRMS)
• Workflow and data management experience
• Technology literacy and office equipment proficiency
• Basic financial and accounting skills
• Strong written and oral communication
• Preferred: Proficiency in Microsoft Office, IU systems, team collaboration, proactive problem-solving, organizational skills

Working Conditions / Demands

Requires effective communication, operation of standard office equipment, sedentary work, and mobility around campus. Must perform essential functions with or without accommodations.

Work Location

Bloomington, Indiana. Post-training, eligible for hybrid work schedule (1 remote day during the academic year, 2 during breaks), subject to change.

Salary

$19.23 to $20.19 per hour.

Benefits

Includes medical/dental insurance, health savings accounts, flexible spending accounts, life insurance, retirement plans, tuition subsidy, paid holidays, paid time off, parental leave, employee assistance program, and more. Review IU Benefits Brochure for details.

Job Classification

Career Level: Mastery. FLSA: Nonexempt. Function: Finance. Family: Financial Administration.

Posting Disclaimer

Closes at 11:59 pm EST on the advertised date. May close earlier at discretion. Apply within 5 business days for full consideration. Attach cover letter with resume if desired.

Equal Opportunity

Indiana University is an equal opportunity employer and provider of ADA services. See the Notice of Non-Discrimination for contact info.

Campus Safety

The Annual Security and Fire Safety Report is available online or upon request via email or in person.