Finance & Travel Operations Specialist

OpenKrill; United States; Teletrabalho; USD 8900 - 11 000; Tempo integral

Resumo da oferta

Global University Systems (GUS) is seeking an Operations and Expense Coordinator to support the Student Recruitment division. You will manage reimbursements, purchasing, travel arrangements, and related payments while coordinating with Finance, Procurement, and Accounts Payable to ensure policy compliance and timely processing.

Ideal candidates have a Bachelor’s in business or related fields and at least two years in operations or financial processing, with strong Excel, Outlook, and Power BI

Qualificações

• Bachelor’s degree in business administration, Accounting, Finance, or a related discipline.
• Minimum of two years’ experience in operations coordination, administrative support, employee reimbursements, or purchasing support.
• Experience with financial transactions, documentation, and cross-functional processes.
• Ability to work in a deadline-driven environment with multiple stakeholders.

Responsabilidades

• Coordinate payments, expenses, travel, and purchasing by managing employee reimbursements and payment transactions from submission through completion.
• Review requests, receipts, invoices, approvals, coding, and supporting documentation for completeness and policy compliance.
• Coordinate travel arrangements, registrations, accommodation, transportation, and related payments for recruitment activities, meetings, and events.
• Track outstanding reimbursements, invoices, and purchase requests, following up with stakeholders to meet deadlines.
• Reconcile expense and purchasing records, investigate discrepancies, and maintain logs for reporting and audit purposes.
• Provide clear guidance on reimbursement and purchasing procedures while handling confidential information securely.
• Maintain Excel trackers for expenses, transactions, and deadlines and support campaign planning.
• Prepare and distribute recurring and ad hoc reports and status updates for managers and the team.

Conhecimentos

Excel proficiency

Cross-functional collaboration

Communication skills

Attention to detail

Time management

Formação académica

Bachelor’s degree in business administration

Accounting/Finance background

Ferramentas

SF

Power BI

Excel

Outlook

Word

PowerPoint

Teams

Descrição da oferta de emprego

Global University Systems (GUS) is seeking an Operations and Expense Coordinator to support the Student Recruitment division. You will manage reimbursements, purchasing, travel arrangements, and related payments while coordinating with Finance, Procurement, and Accounts Payable to ensure policy compliance and timely processing.

Ideal candidates have a Bachelor’s in business or related fields and at least two years in operations or financial processing, with strong Excel, Outlook, and Power BI