Finance Operations Admin

Charter Schools USA Inc.; Fort Lauderdale (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Charter Schools USA is seeking a Finance Operations Administrator to support Accounts Payable, corporate credit cards, and travel expense reporting in an in-office role in Fort Lauderdale, FL. You will manage reconciliations, audits, and reporting across 120+ card accounts, collaborating with teams to ensure accurate coding and prompt grant reimbursements.

The position requires a Bachelor's degree in business, 2+ years of experience, and proficiency with NetSuite and MS software.

Qualifications

• Outstanding organizational skills with time management and deadlines.
• Experience managing high-volume credit card accounts.
• Proficiency in financial reconciliation, auditing and reporting.
• Customer-focused approach to internal stakeholders.
• Experience using databases and software.
• Effective verbal and written communication.

Responsibilities

• Front End: Admin for corporate credit card program and applications.
• Monthly audit and reporting of credit card activities.
• Reconcile travel expenditures (air, hotel, car) and allocate expenses.
• Coordinate travel and lodging for conferences with cost efficiency.
• Prepare documentation for grant reimbursements and compliance.
• Back-end: Manage platforms for travel and credit card programs.
• Generate system reports to ensure policy compliance and accuracy.
• Assist in monthly reporting of all credit card activity and reconciliation.

Skills

Organizational skills

High-volume credit card accounts

Financial reconciliation

Auditing and reporting

Clear communication

Data and software usage

Education

Bachelor's degree in business

2+ years experience

Tools

NetSuite

Job description

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Finance Operations Administrator, you will provide operational support to the Finance Department and is responsible for monitoring, managing, and coordinating various activities and programs at CSUSA. Specifically, those systems and applications related to Accounts Payable, Corporate Credit Cards and Corporate Travel and Expense reporting.

How You Will Impact Education

Instruction/Education Responsibilities

Front End as Assigned:

• Administrator for Corporate credit card program
• Processing of Corporate Credit Card Applications
• Responsible for business filings for over 200 entities
• Responsible for monthly audit and reporting of all credit card activities
• Enhance cross-departmental efficiency by collaborating with multiple teams to verify correct coding and allocations for all reconciliations, reducing discrepancies and improving reporting accuracy.
• Responsible for the weekly audit of all employee travel profiles
• Streamline travel coordination by managing hotel accommodation for employees attending special conferences, securing cost-effective bookings and ensuring a smooth travel experience
• Ensure financial accuracy by performing monthly reconciliations of the corporate credit card for all employee travel expenses, including flights, car rentals, and hotel stays, maintaining proper expense allocation and adherence to accounting standards
• Facilitate timely grant reimbursements by preparing and submitting accurate documentation to the school's team in coordination with Accounts Payable, supporting compliance with grant requirements

Back-end as Assigned:

• Assist with management of platforms for company's travel and credit card programs
• Conduct monthly audits and reconciliations for 120+ corporate credit card accounts, ensuring accuracy and compliance
• Reconcile monthly travel expenditures, including air, hotel, and car rental transactions
• Prepare and submit detailed monthly credit card activity reports with proper expense coding
• Monthly reporting of all credit card activity and reconciliation corporate travel
• Monthly audit of all employee travel profiles
• Proactively create, generate, and analyze system reports to ensure compliance of company policy related to corporate credit card and travel.
• Oversee and manages activities of the travel program to ensure timely processing, maintains quality assurance and takes corrective action when necessary
• Maintain accurate records, documentation, and supporting materials for all financial and travel transactions
• Collaborate with internal departments to ensure correct expense allocation and coding for all reconciliations
• Provides support to increase the effectiveness and efficiency of all related travel and expense policies and procedures in conjunction with the credit card program
• Provide optimal customer service support for employee travel and corporate credit card concerns
• Employee on-boarding of the travel booking platform and travel program initiatives including direction regarding domestic travel arrangements through CTM (Concur)
• Serves as a liaison between the internal customers and third-party service providers to ensure high-quality services; resolves issues and implements new requirements
• Review and approval of travel profile requests
• Assist with monthly reporting of airline rewards
• Assist cardholders with reconciling, and resolving fraud cases
• Assists in designing and delivering specific business solutions, as well as the function of each project and ensures that the objectives are being met.
• Assists with various improvement projects.
• Manage projects, track status, coordinate testing efforts and prepare test cases
• Provides overall administrative support to the Director.
• Participates in special projects as needed.

Required Qualifications and Skills

• Outstanding organizational skills including time management and meeting strict monthly deadlines
• Experience managing high-volume credit card accounts
• Proficiency in financial reconciliation, auditing and reporting
• Work in a customer-focused manner to ensure internal customers receive an excellent service
• Experience using various databases and software
• Ability to communicate clearly and succinctly using verbal and written means

Job Requirements

• Bachelor's degree in business-related field required
• 2+ years of related work experience
• Project management experience is preferred
• Proficient user of computer systems, with the ability to utilize MS software applications in a Windows environment, and learn other software applications quickly
• Experience with advanced Excel functions
• Experience with NetSuite
• Ability to create materials and provide presentation.
• Ability to Effectively Communicate with & support all levels within the organization.
• Confidentiality

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

Location(s)

In Office

Location Name

Area of Interest

Finance

Position Type

Full-Time

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