Finance Technician

Caroline Detention Facility; Bowling Green (VA); On-site; USD 25,000 - 34,000; Full time

Job summary

Caroline Detention Facility is seeking a Finance Technician to support the Finance section. The role is non-exempt and hourly, with no supervisory responsibilities.

Responsibilities include managing detainee accounts, bank deposits, vendor invoices, and travel reimbursements. Requirements include a high school diploma or equivalent, 3 years of bookkeeping/payroll experience, proficiency with automated accounting systems, and a valid Virginia driver's license.

Qualifications

• Three years of bookkeeping and payroll experience, preferably in a municipal setting.
• Proficiency with automated accounting systems; Excel experience preferred.
• Valid Virginia driver's license required.

Responsibilities

• Responsible for daily activities involved with the operation of the facility and detainee accounts, both manual and computerized, to include ensuring all account records are maintained in an accurate, up-to-date, and efficient manner.
• Accountable for the accuracy of bank deposits and ensuring that all account records are in balance with the respective bank account.
• Perform daily audits of accounts to verify correctness of account balances; Prepare checks for signatures by two signing officials.
• Properly assign general ledger codes to all facility expenditures transactions; Ensure posting of checks to the appropriate account, bank account and general ledger account number.
• Process vendor invoices utilizing established Caroline Detention Facility procedures; Ensure purchase orders are scanned and emailed to the correct departments.
• Track and manage payments to vendors to avoid issues like duplicate payments and unauthorized charges to accounts.
• Detainee welfare and trust accounts; manage petty cash; process travel arrangements and training expenditures for employees.
• Handle expense reports and reimbursements; advise the Finance Manager on all account and bank matters.
• Serves as backup to the Accounts Payable Technician; perform other duties as assigned.

Skills

Bookkeeping

Payroll

Excel

Automated accounting systems

Education

High school diploma or equivalent

Associate degree preferred

Tools

Accounting software

Job description

Caroline Detention Facility
Finance Technician
The Finance Technician is responsible for providing support to the Finance section at the Caroline Detention Facility. It is a non-exempt, hourly, position with no supervisory responsibility.

Duties and Responsibilities

Responsible for daily activities involved with the operation of the facility and detainee accounts, both manual and computerized, to include ensuring all account records are maintained in an accurate, up-to-date, and efficient manner; Accountable for the accuracy of bank deposits and ensuring that all account records are in balance with the respective bank account; Perform daily audits of accounts to verify correctness of account balances; Prepare checks for signatures by two signing officials; Properly assign general ledger codes to all facility expenditures transactions; Ensure posting of checks to the appropriate account, bank account and general ledger account number; Process vendor invoices utilizing established Caroline Detention Facility procedures; Ensure purchase orders are scanned and emailed to the correct departments. Ensure all invoices reach the correct approvers and are approved promptly for payment; Track and manage payments to vendors to avoid issues like duplicate payments and unauthorized charges to accounts; Conduct activities associated with detainee welfare and trust accounts, tracking funds to the Quick Pay Kiosk in Intake and managing petty cash; Process facility employee travel arrangements and training expenditures to include employee registration, travel and transportation, lodging, and paying all fees associated with each; Handle expense reports and reimbursements; Advise the Finance Manager on all account and bank matters affecting any CDF account; Serves as backup to the Accounts Payable Technician; Performs other duties as assigned.

Education/Experience

High school diploma or equivalent, associate degree preferred; three years of bookkeeping and payroll experience, preferably in a municipal setting; any equivalent combination of education, training, and experience may be substituted; proficiency with automated accounting systems; excel experience preferred.

Licenses and Certificates

Valid Virginia driver's license required.

Other

Capacity to learn, follow and enforce rules and regulations for operational policies and procedures; flexible in adjusting to changing conditions as required; able to adjust from a computerized to manual environment without hesitation and with minimum guidance; capable of error-free monetary accounting and attention to detail; ability to detect and correct errors; able to deal tactfully and cordially with a variety of people of different levels and cultural backgrounds; be capable of coping under sometimes stressful conditions; be able to work within a confined area for prolonged periods of time; ability to lift 25 pounds; ability to operate a computer, telephone, and other office equipment.