Finance Specialist / Collections Manager

SourcePro Search, LLC; New York (NY); On-site; USD 81,000 - 99,000; Full time

Job summary

SourcePro Search, LLC in New York is seeking a Finance Specialist / Collections Manager to join a fast-paced downtown real estate law firm. This full-time, on-site position offers a hands-on role managing retainers, arbitration support, billing, payroll, and collections in a collaborative office.

You will work closely with the CFO, negotiate payment plans, maintain client databases, and help drive financial reporting.

Qualifications

• Experience in collections, preferably in a professional services or law firm environment.
• Experience supporting billing and finance functions including invoicing, A/R, payroll, and reconciliations.
• Strong written and verbal communication skills for client interactions and arbitration documents.
• Detail-oriented with excellent organizational skills and the ability to multitask in a deadline-driven environment.
• Proactive, flexible attitude and the ability to thrive in a social, team-oriented office.
• Tech-savvy with comfort in using legal billing systems and Excel.

Responsibilities

• Draft, execute, and maintain documentation for retainers, NDAs, vendor contracts, and internal agreements for the Managing Partner.
• File and support arbitration matters (NYCLA and AAA), including drafting narratives, tracking deadlines, calendaring, and attending hearings.
• Collaborate with the CFO on billing, payroll, collections, expense reconciliation, time entry, invoice generation, and financial reporting.
• Negotiate payment plans with clients to reduce delinquent accounts and implement proactive collections strategies.
• Maintain and update a comprehensive client database, tracking contributions and engagement to drive business optimization.

Skills

Collections

Billing support

Payroll

Accounts receivable

Communication

Organization

Multitasking

Team player

Excel

Tools

Excel

Legal billing systems

Job description

Finance Specialist / Collections Manager

Location: Downtown Manhattan (In-office, 5 days/week)
Salary: $90,000
Industry: Real Estate Law Firm
Status: Full-Time

A fun, fast-paced, and highly collaborative downtown real estate law firm is seeking a Finance Specialist / Collections Manager to join their growing team. This is a fantastic opportunity to work in a vibrant office with regular outings—think shows, concerts, boat trips, and happy hours with a group that values both hard work and great energy.

What You’ll Do:

• Draft, execute, and maintain documentation for retainers, NDAs, vendor contracts, and internal agreements for the Managing Partner

• File and support arbitration matters (NYCLA and AAA), including drafting narratives, tracking deadlines, calendaring, and attending hearings

• Collaborate directly with the CFO on billing, payroll, collections, expense reconciliation, time entry, invoice generation, and financial reporting

• Negotiate payment plans with clients to reduce delinquent accounts and implement proactive collections strategies

• Maintain and update a comprehensive client database, tracking contributions and engagement to drive business optimization

What You’ll Bring:

• Proven experience in collections, preferably in a law firm or professional services environment

• Experience supporting billing and finance functions including invoicing, A/R, payroll, and reconciliations

• Strong written and verbal communication skills, especially for client interactions and arbitration documents

• Detail-oriented with excellent organizational skills and the ability to multitask in a deadline-driven environment

• A proactive, flexible attitude and the ability to thrive in a social, team-oriented office

• Tech-savvy with comfort in using legal billing systems and Excel

• Availability to work fully on-site, 5 days/week in a dynamic and engaged team setting