Accounts Receivable & Collections Coordinator

SourcePro Search, LLC; New York (NY); Hybride; USD 75 000 - 85 000; Plein temps

Résumé du poste

SourcePro Search, LLC is seeking an Accounts Receivable & Collections Coordinator to join our Finance team in New York. This hybrid role requires 4+ years in AR, cash receipts, and collections, preferably in a law firm environment, with proficiency in Aderant, Excel, Word, and Outlook.

You’ll maintain cash reconciliation, process payments (ACH, wires, checks, cards), post receipts, prepare daily deposits, and support billing and client communications.

Qualifications

• Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment.
• Solid understanding of A/R best practices, including collections, billing, and reconciliation processes.
• Experience with Aderant, Excel, Word, and Outlook is required.

Responsabilités

• Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts
• Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits
• Accurately post all cash receipts and prepare daily deposit packages for the bank
• Create and distribute the Daily Cash Report and related cash receipt communications
• Follow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team
• Process A/R write-offs and maintain accurate WIP and A/R balance records
• Set up new timekeepers and maintain the firm’s Billing Rate chart
• Generate and prepare client billing/payment history charts as needed
• Collaborate cross-functionally with the Billing Department, Attorneys, Executive Assistants, and Clients to support effective collections

Connaissances

Accounts Receivable

Cash Reconciliation

A/R collections

Billing proficiency

Client service

Outils

Aderant

Microsoft Word

Excel

Outlook

Description du poste

Accounts Receivable & Collections Coordinator

Location: Finance Department – New York Office
Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt
Salary: $75,000–$85,000 (commensurate with experience)
Work Arrangement: Hybrid – 3 days in-office

What You’ll Do:

• Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts

• Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits

• Accurately post all cash receipts and prepare daily deposit packages for the bank

• Create and distribute the Daily Cash Report and related cash receipt communications

• Follow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team

• Process A/R write-offs and maintain accurate WIP and A/R balance records

• Set up new timekeepers and maintain the firm’s Billing Rate chart

• Generate and prepare client billing/payment history charts as needed

• Collaborate cross-functionally with the Billing Department, Attorneys, Executive Assistants, and Clients to support effective collections

What You’ll Bring:

• Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment

• Solid understanding of A/R best practices, including collections, billing, and reconciliation processes

• Proficiency with Aderant, Microsoft Word, Excel, and Outlook

• Strong written and verbal communication skills and a collaborative, client-service mindset

• Experience working with WIP and A/R balances and navigating internal reporting systems

• Exceptional organizational skills with the ability to prioritize and manage competing deadlines

• Willingness to work overtime as needed