Finance Specialist - Accounts Receivable

Alfond Youth & Community Center; Waterville (ME); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Part-time position

Job summary

The Alfond Youth & Community Center is seeking a Finance Specialist to join the Finance team. The role focuses on processing, recording, and reconciling revenue transactions, including payments, deposits, and donor activity, ensuring proper coding and compliance.

Part-time (15-20 hours per week) with weekday hours, requires attention to detail, experience with accounting software, and the ability to work with staff, donors, and customers to support AYCC's missions.

Qualifications

• HS diploma or equivalent; Associate degree preferred.
• Two years of practical accounting processing experience or related education and experience.
• Knowledge of Microsoft Word, Excel, PowerPoint, Adobe, and Outlook (advanced knowledge preferred).
• Minimum of two years’ experience with computerized accounting software (preference given to QuickBooks Online).
• Customer service experience.

Responsibilities

• Process daily incoming cash, checks, credit card payments, and electronic fund transfers.
• Record revenue transactions in the general ledger and sub-ledgers with correct class and restriction tagging.
• Match and batch daily deposits for transport or remote bank submission.
• Reconcile daily cash receipt logs with bank deposits and payment processor reports.
• Coordinate with the Development team to reconcile donation databases with accounting software.
• Verify donor restrictions, special campaign codes, and pledge fulfillments.
• Assist in generating timely data for donor acknowledgments and tax receipts.
• Ensure compliance with AYCC policies and procedures.

Skills

Accounting accuracy

Attention to detail

Multi-tasking

Confidentiality

Financial software

Team collaboration

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Adobe

Outlook

Job description

Description

The Alfond Youth & Community Center (AYCC) is seeking a dedicated, detail-oriented Finance Specialist to join the Finance team. This role is responsible for accurately and efficiently processing, recording, and reconciling revenue transactions, including payments, deposits, and donor-related activity. The Finance Specialist ensures proper coding, documentation, and compliance with the organization’s policies while providing responsive support to staff, donors, and customers.

Essential Functions

• Process daily incoming cash, checks, credit card payments, and electronic fund transfers.
• Record all revenue transactions in the general ledger and sub-ledgers with correct class and restriction tagging (restricted vs. unrestricted funds).
• Match and batch daily deposits for transport or remote bank submission.
• Reconcile daily cash receipt logs with bank deposits and payment processor reports.
• Coordinate with the Development team to reconcile donation databases with accounting software.
• Verify donor restrictions, special campaign codes, and pledge fulfillments.
• Assist in generating timely data for donor acknowledgments and tax receipts
• Ensure compliance with all AYCC policies and procedures.
• Foster a work environment that’s inclusive, as well as diverse, where people can be themselves.
• Interact with and respond to inquiries from employees and managers.
• Work effectively with and create relationships with donors, and customers.

Skills & Competencies

• Proven ability to complete accounting transactions with accuracy and attention to detail.
• Flexibility to operate in a fast-paced environment.
• Ability to manage multiple projects and shift priorities as needed.
• Create and/or maintain physical and electronic filing systems.
• Strong critical thinking and problem-solving skills.
• Strong computer literacy including spreadsheet/database programs.
• Ability to work independently and as a team member.
• Ability to maintain confidentiality.

WORK SCEHDULE:

Part-time, 15-20 hours per week; Flexible with most work hours to be performed Monday through Friday during business hours.

Requirements

REQUIRED KNOWLEDGE/EDUCATION/CERTIFICATION:

• HS diploma or equivalent; Associate degree preferred.
• Two years of practical, progressively responsible accounting processing experience or related education and experience in a related field.
• Knowledge of Microsoft Word, Excel, PowerPoint, Adobe, and Outlook (advanced knowledge preferred).

Experience

• Minimum of at least two years’ experience with computerized accounting software (preference given to QuickBooks Online).
• Customer service experience.

We are an equal opportunity employer