Finance & Purchasing Coordinator: Accounts, Contracts & Vendors

Hallmark Institute of Photography; Mississippi; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and viz

401(k) retirement plan

Generous PTO and holidays

Tuition assistance and certifications

Job summary

Hallmark University is seeking an experienced administrator to oversee accounts receivable, payments posting, and collections. The role coordinates all purchasing activities, negotiates vendor contracts, and ensures compliance with policies and regulations.

The position includes handling book/tool inventory, supplier negotiations, and ongoing process improvement within the purchasing system. Strong MS Office skills and attention to detail are essential.

Qualifications

• 5+ years’ experience in business/office environment.
• Knowledge of procurement processes and vendor management.
• Experience with billing, collections, and accounts receivable workflows.

Responsibilities

• Manage accounts receivable activities and posting payments.
• Coordinate and execute purchasing activities; negotiate contracts with vendors.
• Monitor and improve collections processes and delinquency handling.
• Provide administrative support for Financial Affairs and process invoices.
• Ensure compliance with university policies and applicable laws.

Skills

Procurement

Project Management

Contract Management

Billing Procedures

MS Excel

Communication

Interpersonal Skills

Education

High School Diploma or GED

Associates degree in accounting or related field

Job description

Hallmark University is seeking an experienced administrator to oversee accounts receivable, payments posting, and collections. The role coordinates all purchasing activities, negotiates vendor contracts, and ensures compliance with policies and regulations.

The position includes handling book/tool inventory, supplier negotiations, and ongoing process improvement within the purchasing system. Strong MS Office skills and attention to detail are essential.