Staff AccountantHallmark University

Hallmark Institute of Photography; Mississippi; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

PTO and holidays

Educational incentives

Professional development

Career growth

Collaborative environment

Job summary

Hallmark University is seeking a Staff Accountant to assist the Controller with financial operations, accounts payable, and general ledger activities. This role supports month-end close, budgeting, and audit preparation.

You will work with departments to ensure proper coding, maintain audit-ready records, and help with depreciation schedules and financial reporting in a nonprofit higher-education environment.

Qualifications

• GAAP knowledge and solid accounting fundamentals.
• Fund accounting experience for nonprofit entities.
• Experience preparing financial statements.
• Experience with MAS90/100/200 or Dynamics GP.
• Familiarity with ERP systems and internal controls.

Responsibilities

• Maintain integrity of the accounting system and vendor setup.
• Process vendor invoices timely and accurately.
• Prepare payables disbursements including checks and ACH.
• Review invoices for proper approvals and coding.
• Assist with tuition charges and adjustments in Colleague.
• Record and classify transactions per GAAP.
• Prepare routine journal entries including prepaids.
• Reconcile balance sheet accounts including cash.
• Support month-end and year-end close activities.
• Maintain audit-ready records and depreciation schedules.
• Coordinate refunds for student accounts via check or ACH.
• Ensure compliance with internal control policies.

Skills

GAAP knowledge

Fund accounting

Financial reporting

Multitasking

Confidentiality & collaboration

Education

Bachelor’s degree in accounting or finance

Tools

MAS90/100/200

Dynamics GP

Microsoft Excel

Job description

Position Summary

Hallmark University – Staff – Posted 1 day ago

The Staff Accountant supports the Controller in managing the university’s financial operations. This role is responsible for overseeing accounts payable activities, general ledger activities, assisting with financial reporting, and ensuring compliance with internal controls and accounting standards. The position plays a key role in month-end and year-end close processes, budget support and audit preparation.

Essential Responsibilities

• Maintain the integrity of the accounting system, including basic account setup and routine system tasks.
• Enter and process vendor invoices in a timely and accurate manner.
• Prepare and process accounts payable disbursements, including check runs and ACH payments.
• Review invoices for proper approval, coding, and supporting documentation.
• Assist with tuition charges and adjustments within the Colleague system.
• Record and classify financial transactions in accordance with GAAP.
• Prepare routine journal entries, including prepaids and standard accruals.
• Reconcile assigned balance sheet accounts, including cash and select asset/liability accounts.
• Assist with month-end close activities.
• Maintain organized financial records and documentation for audit support.
• Track fixed asset additions and assist with maintaining depreciation schedules.
• Monitor vendor accounts and respond to inquiries in a professional and timely manner.
• Follow up on outstanding or delinquent accounts through phone and written communication.
• Monitor student account credit balances and coordinate refunds via check or ACH.
• Ensure compliance with internal control policies and procedures.
• Collaborate with departments to ensure accurate coding and processing of transactions.
• Assist with troubleshooting routine system or transaction issues and coordinate with IT as needed.
• Provide backup support for other business office functions.
• Back up other accounting duties as needed Other responsibilities as assigned.

Knowledge/Skills/Abilities

• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Familiarity with fund accounting and nonprofit financial reporting.
• Knowledge of financial statement preparation.
• Experience with ERP systems (e.g., MAS90/100/200, Dynamics GP).
• Awareness of state and federal compliance regulations relevant to higher education.

Required Qualifications

• Bachelor’s degree in accounting or finance.
• 1+ years of accounts payable accounting experience.
• Strong understanding of GAAP and financial reporting.
• Proficiency in Microsoft Excel (intermediate to advanced).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and analytical skills.A
• Ability to maintain confidentiality and work collaboratively.

Preferred Qualifications

• Experience in nonprofit or higher education accounting.
• Familiarity with ERP systems such as MAS90/100/200 or Dynamics GP

Professional/Public Activities

• Engage in continued education and professional development to strengthen job performance.
• Mandatory Participation in the Hallmark Character Program: All employees are required to actively engage in this program to embody and promote our core values.

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan.
• Generous paid time off (PTO) and company-paid holidays.
• Educational incentives
• Ongoing professional development and training opportunities.
• Career growth and advancement opportunities
• Supportive and collaborative work environment.