Finance & Project Operations Coordinator

Dewberry; Leesburg (VA); On-site; USD 52,000 - 67,000; Full time

Job summary

Dewberry is seeking a detail-oriented Accounting Assistant/PMD to support our Leesburg group in the Leesburg, VA office. The role provides the opportunity to support our Business Unit Manager and project managers/ engineers with project account set-up, financial reporting support, progress reports, invoices, site notifications, and general administration.

While performing these duties the PMD will act as the primary contact with Corporate Accounting and will be held to Dewberry's established

Qualifications

• 3-5 years of relevant experience required.
• Bachelor’s level Business education preferred, with a high school diploma or equivalent required.
• Proven history of maintaining financial and technical data.
• Knowledge of business contracts and invoice processing.
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data basesystems, and the use and application of business tools and workflows.
• Excellent verbal and written communication skills.
• Ability to multi-task, with excellent organizational skills.
• Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results.
• Strong collaboration skills with employees at all levels and from various parts of an organization.
• Ability to interpret data and identify issues based on trends.

Responsibilities

• Project contract setup and contract verification
• Processing subconsultant agreements and invoices
• Collections and tracking outstanding invoices
• Upload project invoices into the Client vendor portal before month end
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
• Assist with day-to-day financial management of assigned projects
• Meeting coordination (schedule food and beverage services, set up virtual meetings, send reminders) & processing Meeting notes
• Handle sensitive information with complete discretion
• File and archive both electronic and hard copy project-related documents
• Track department’s leads using internal lead tracking software for proposals and change orders
• Coordination of mailing letters and site/hearing notices
• Other administrative duties as required

Skills

3-5 years experience

Excel

Verbal and written communication

Multi-tasking

Organizational skills

Collaboration

Education

Bachelor’s degree in Business preferred; high school diploma or equivalent required

Tools

Microsoft Office Suite

Excel

Financial databases

Job description

Dewberry is seeking a detail-oriented Accounting Assistant/PMD to support our Leesburg group in the Leesburg, VA office. The role provides the opportunity to support our Business Unit Manager and project managers/ engineers with project account set-up, financial reporting support, progress reports, invoices, site notifications, and general administration.

While performing these duties the PMD will act as the primary contact with Corporate Accounting and will be held to Dewberry's established