Finance Products Admin

Mitchellbuickgmc; San Angelo (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off including holiday pay

Family friendly atmosphere

Job summary

Mitchell Buick-GMC in San Angelo, TX is seeking a Finance Products Admin to support dealership finance operations, including processing cancellations, reconciling invoices, and posting statements. The role requires Reynolds & Reynolds DMS familiarity and strong Excel/Office 365 skills.

A highly organized, detail-oriented approach is essential for accurate record keeping and timely processing. The candidate will handle lender portals, prepare cancellation letters, collect supporting documents,

Qualifications

• Previous dealership finance/accounting experience preferred.
• Proficiency with Microsoft Office 365; Excel skills required.
• Reynolds & Reynolds DMS experience a plus!
• Excellent problem-solving and communication skills (both written & verbal).
• Highly organized with attention to detail.

Responsibilities

• Log in to lender portals and print finance product cancellation letters.
• Research and record deal information for all product cancellation requests.
• Scan all product cancellation documents into DMS.
• Process all GAP cancellations.
• Request quotes for CL/AH.
• Email or upload supporting documents for correct cancellation amounts.
• Label and sort other cancellations and forward to Finance Manager.
• Reconcile and post weekly invoices and monthly statements for sold and canceled finance products: VSC/ESC, GAP, Tire & Wheel, CL/AH.
• Produce cancellation refund checks to customers and/or financial lien holders.
• Reconcile and post monthly Finance dealer reserve statements.
• Review DMS schedules to ensure all sold products are registered and verify any cost differences with Finance Managers.
• Review DMS schedules to ensure dealer reserves are paid and verify discrepancies with Finance Managers.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office 365

Excel

Professional appearance

Tools

Reynolds & Reynolds DMS

Microsoft Office 365

Job description

Mitchell Buick-GMC is a well-established family-owned automotive dealership and is seeking a Finance Products Admin. Candidates should have previous dealership experience and Reynolds & Reynolds DMS experience is a huge plus! If you are interested in taking the next step in your career or looking to make a move to San Angelo, TX, please submit a resume. We are looking for a highly organized and detail oriented person to fill this position quickly!

Responsibilities

• Log in to lender portals and print finance product cancellation letters.
• Research and record deal information for all product cancellation requests.
• Scan all product cancellation documents into DMS.
• Process all GAP cancellations.
• Request quotes for CL/AH.
• Email or upload supporting documents for correct cancellation amounts.
• Label and sort other cancellations and forward to Finance Manager.
• Reconcile and post weekly invoices and monthly statements for sold and canceled finance products: VSC/ESC, GAP, Tire & Wheel, CL/AH.
• Produce cancellation refund checks to customers and/or financial lien holders.
• Reconcile and post monthly Finance dealer reserve statements.
• Review DMS schedules to ensure all sold products are registered and verify any cost differences with Finance Managers.
• Review DMS schedules to ensure dealer reserves are paid and verify discrepancies with Finance Managers.

Qualifications

• Previous dealership finance/accounting experience preferred.
• Excellent problem-solving and communication skills (both written & verbal).
• Highly organized with attention to detail.
• Proficiency with Microsoft Office 365; Excel skills required.
• Reynolds & Reynolds DMS experience a plus!
• Professional personal appearance.

Work Schedule

• M-F 8am-6pm
• Saturdays as needed

Benefits

• Medical, dental, vision and supplemental plans are offered
• Paid time off, including Holiday pay
• Family friendly atmosphere

Working Conditions

The business office staff works at a desk in an office setting for most of the shift. Some walking to the main dealership building is required. Employees spend several hours a day analyzing dealership records, posting accounts, and performing other types of tasks on computers.

Note

** This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change. (i/e., emergencies, changes in personnel, workload, rush jobs, or technological developments).