Finance Procurement Specialist (HEOa) - 400543
The City University of New York
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Résumé du poste
Qualifications
- Bachelor's degree and four years' related experience required.
- Experience in supervising staff is preferred.
- Understanding of NYC, NYS procurement process and finance law.
Responsabilités
- Supervise and evaluate unit staff assignments.
- Create actionable procurement project plans.
- Analyze current purchasing procedures for efficiencies.
- Coordinate vendor registration processes.
- Negotiate with vendors and prepare documentation.
Connaissances
Formation
Outils
Description du poste
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POSITION DETAILS
The Finance Procurement Specialist reports to the Finance Procurement Director or his/her designee.
POSITION DETAILS
The Finance Procurement Specialist reports to the Finance Procurement Director or his/her designee.
Kingsborough Community College recently celebrated 60 years of teaching and learning effectiveness. Founded in 1963, KCC is Brooklyn’s only community college and a key generator of upward social and economic mobility within the borough and the region. Located on a 70-acre campus in Manhattan Beach, Brooklyn. Kingsborough is one of 25 colleges and schools within the City University of New York (CUNY). Kingsborough Community College (KCC) is the only community college in Brooklyn, New York, New York City’s most populous borough. As one of the 25 schools within the City University of New York (CUNY), KCC offers learners the opportunity to earn the Associate in Arts, Associate in Science, and Associate in Applied Science in over 37 degree programs, as well as two credit-bearing industry certificate programs and over 20 noncredit education and training programs.
Over 60% of students who complete a degree at KCC transfer to a bachelor’s institution within CUNY.
Kingsborough Community College is located on a 70-acre campus in Manhattan Beach, Brooklyn. Kingsborough is one of 25 colleges and schools within the City University of New York (CUNY).
Reporting directly to the Procurement Director, the Finance Procurement Specialist duties will include but are not limited to:
- Supervise, review, evaluate and approve unit staff member assignments to ensure compliance with CUNY, NYS, and NYC guidelines, policies and regulations.
- Create actionable procurement project plans to deliver on key/critical projects and regularly provide updates to necessary stakeholders, as directed by management.
- Analyze and evaluate current purchasing procedures and recommend operational efficiencies to the Procurement Director that will assist the Finance team to achieve its overall objectives.
- Collaborate with members of the college’s accounts payable, budget, and non-tax levy accounting offices to evaluate and identify opportunities to streamline workflow and improve efficiency in the procure-to-pay process.
- Support the training, supervision and professional development of the procurement team as needed, and ensure all activities pertaining to the acquisition of goods and services are performed in accordance to CUNY, NYS and NYC guidelines and regulations.
- Conduct thorough sourcing research to identify appropriate vendors, new and/or existing, from both internal and external sources to fulfill college specific requirements for goods and services utilizing Minority and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran Owned Business (SDVOB) to adhere to CUNY’s mandate of 30% and 6% respectively.
- Coordinate and manage the vendor registration process with new and existing employees, students and vendors in the City’s Financial Management System (FMS) and CUNY's Vendor Management Unit.
- Prepare and issue solicitation documents related to a variety of procurement methods, including: Request for Quotation (RFQ); Requests for Proposals (RFP), Requests for Information (RFI) and Invitation to Bid (TB) as well as single/sole source documentation, in accordance with University policies and regulations.
- Draft placement advertisements in the as required for procurements in the New York State Contract Reporter and The City Record.
- Conduct site visits and issue addenda as required by these procurement methods.
- Negotiate with vendors based on a variety of factors, including legal terms, prices, as well as product and service specifications; prepare documentation for CUNY’s Office of General Counsel (OGC) review.
- Represent the Purchasing Director on committees as needed.
- Performs other duties as assigned.
Bachelor's degree and four years' related experience required.
Campus Preferred Qualifications
- Experience in leading and/or supervising staff
- Two or more years' experience in coordinating procurement processes, including purchasing and sourcing activities for a public/government agency. Public sector procurement strongly preferred.
- Experience in conducting purchasing/sourcing transactions in an Enterprise Resource Planning System (ERP), such as CUNYfirst, CUNYBuy, and/or the Statewide Financial System (SFS).
- Familiarity with applicable CUNY, NYS, NYC procurement process, rules, procedures, and finance law.
- Relevant vendor contract negotiation experience in a large government or tax-funded organization.
- Proficiency with Microsoft Office suite, particularly Excel, Word, and PowerPoint.
- Excellent and strong oral and written communication skills with a demonstrated ability to draft solicitation documents and procurement record memoranda.
Coordinates matters related to procurement under management direction.
- Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process
- Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements
- Maintains College and University systems that manage and track procurement activities
- Assumes responsibility for selected procurement projects
- Performs related duties as assigned.
Higher Education Assistant
FLSA
Non-exempt
Compensation And Benefits
$70,815- $90,838
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
How To Apply
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID 30892, or Title. Select "Apply Now" and provide the requested information.
Candidates should provide a resume and cover letter.
CLOSING DATE
September 15, 2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30892
Location
Kingsborough Community College
- Seniority levelMid-Senior level
- Employment typeFull-time
- Job functionFinance and Sales
- IndustriesHigher Education
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