Finance Procurement Specialist

The City University of New York; New York (NY); On-site; USD 71,000 - 86,000; Full time

Job summary

Medgar Evers College in Brooklyn is seeking a Finance Procurement Specialist to support procurement across multiple funding sources within the Division of Administration and Finance. You will ensure compliance with State of New York and CUNY procurement rules and provide guidance to MEC departments.

Responsibilities include drafting RFQs, RFPs, and other procurement documents, coordinating solicitations, reviewing vendor submissions for completeness and compliance, and processing purchase orders

Qualifications

• Bachelor's degree and four years' related experience required.

Responsibilities

• Provide professional guidance to MEC departments regarding procurement requirements, allowable purchasing methods, contract options, and applicable CUNY and New York State regulations.
• Provide technical assistance and training to faculty and administrative staff on procurement procedures, solicitation requirements, purchasing guidelines, and available contract vehicles.
• Draft, review, and issue procurement documents, including RFQs, RFPs, IFBs, sole/single-source justifications, addenda, and related procurement materials.
• Coordinate solicitation activities, including vendor communications, site visits, pre-bid meetings, public bid openings, evaluation committee activities, and vendor debriefings.
• Review vendor submissions and supporting documentation for completeness, responsiveness, responsibility, and compliance with established solicitation requirements, and identify matters requiring further review.
• Prepare procurement documentation, including procurement record memoranda and Board of Trustees submission materials, and coordinate required reviews and approvals.
• Process and dispatch purchase orders against New York State OGS agreements, NYC DCAS requirements contracts, and other authorized contract vehicles in accordance with applicable requirements.
• Support MWBE, SDVOB, and SBE participation through vendor outreach and the collection and maintenance of required procurement documentation.
• Provide technical assistance on specialized procurement matters involving software acquisitions, library subscriptions, GASB-related purchases, and AI-enabled products and services, including applicable risk, data-security, and compliance requirements.
• Review procurement transactions and apply current State and University requirements, including procurement thresholds and timelines; assist in resolving vendor issues and escalates complex or non-routine matters to the Procurement Manager or appropriate University office.

Education

Bachelor's degree

Job description

POSITION DETAILS

Medgar Evers College (MEC), a nationally recognized leader in urban-serving education, is one of twenty-five colleges within the dynamic City University of New York (CUNY) system. Named for the late civil rights leader Medgar Wiley Evers (1925–1963), the College's mission is to develop and maintain high quality, professional, career-oriented undergraduate degree programs in the context of liberal education. Located in Central Brooklyn, MEC was established in 1970 with a mandate to meet the educational and social needs of the Central Brooklyn community. The College is committed to a student-centered education and advancing knowledge through scholarly research.

POSITION DETAILS

Medgar Evers College (MEC), a nationally recognized leader in urban-serving education, is one of twenty-five colleges within the dynamic City University of New York (CUNY) system. Named for the late civil rights leader Medgar Wiley Evers (1925–1963), the College's mission is to develop and maintain high quality, professional, career-oriented undergraduate degree programs in the context of liberal education. Located in Central Brooklyn, MEC was established in 1970 with a mandate to meet the educational and social needs of the Central Brooklyn community. The College is committed to a student-centered education and advancing knowledge through scholarly research. The Division of Administration and Finance provides leadership and oversight of the College’s financial, administrative, and operational functions, ensuring effective stewardship of institutional resources and compliance with applicable policies and regulations. Under the direction of the Finance Procurement Director, the Finance Procurement Specialist executes purchases across multiple funding sources in accordance with State of New York and CUNY procurement rules, policies, and methods.

Duties Will Include

• Provide professional guidance to MEC departments regarding procurement requirements, allowable purchasing methods, contract options, and applicable CUNY and New York State regulations.
• Provide technical assistance and training to faculty and administrative staff on procurement procedures, solicitation requirements, purchasing guidelines, and available contract vehicles.
• Draft, review, and issue procurement documents, including RFQs, RFPs, IFBs, sole/single-source justifications, addenda, and related procurement materials.
• Coordinate solicitation activities, including vendor communications, site visits, pre-bid meetings, public bid openings, evaluation committee activities, and vendor debriefings.
• Review vendor submissions and supporting documentation for completeness, responsiveness, responsibility, and compliance with established solicitation requirements, and identify matters requiring further review.
• Prepare procurement documentation, including procurement record memoranda and Board of Trustees submission materials, and coordinate required reviews and approvals.
• Process and dispatch purchase orders against New York State OGS agreements, NYC DCAS requirements contracts, and other authorized contract vehicles in accordance with applicable requirements.
• Support MWBE, SDVOB, and SBE participation through vendor outreach and the collection and maintenance of required procurement documentation.
• Provide technical assistance on specialized procurement matters involving software acquisitions, library subscriptions, GASB-related purchases, and AI-enabled products and services, including applicable risk, data-security, and compliance requirements.
• Review procurement transactions and apply current State and University requirements, including procurement thresholds and timelines; assist in resolving vendor issues and escalates complex or non-routine matters to the Procurement Manager or appropriate University office.

Qualifications

Bachelor's degree and four years' related experience required.

Preferred Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or a related field, with professional experience conducting procurement in a higher education or public-sector environment.
• Demonstrated knowledge of New York State procurement processes, State Finance Law, applicable city, state, and federal procurement requirements, and current State contract thresholds and procurement methods.
• Knowledge of CUNY-specific procurement requirements, including software, digital resources, library subscriptions, and other specialized acquisitions, as well as New York State AI procurement policies and compliance requirements.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Access, and Excel, with strong quantitative, financial, analytical, and critical-thinking skills.
• Strong organizational, interpersonal, written, and verbal communication skills, with demonstrated attention to detail and the ability to manage multiple priorities effectively.

Cuny Title Overview

• Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process
• Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements
• Maintains College and University systems that manage and track procurement activities
• Assumes responsibility for selected procurement projects
• Performs related duties as assigned.

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

Compensation And Benefits

Salary commensurate with education and experience.

$70,756 - $85,556

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

November 20, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

32868

Location:

Medgar Evers College

Job Type:

Full-Time