Finance Ops: AP/AR & Billing Specialist

Iw-Group-In; Los Angeles (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

IW Group in Los Angeles is seeking an Accounts Payable Associate to join our Finance & Accounting team. This role supports day-to-day accuracy and organization of AP, AR, billing, expense, and credit card reconciliation processes in a fast-paced agency environment.

The ideal candidate is organized, dependable, and comfortable working with financial data, with 1–2 years of related experience. You’ll collaborate across teams to ensure timely processing, month-end close support, and accurate

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered.
• 1–2 years of experience in accounts payable, accounts receivable, bookkeeping, or a related finance support role preferred.
• Familiarity with basic bookkeeping procedures.

Responsibilities

• Process vendor invoices and employee expense reimbursements, verifying requirements, approvals, signatures, and supporting documentation before payment.
• Maintain accounts payable records, monitor due dates, and support timely payment processing in accordance with company procedures.
• Communicate with third-party vendors as needed to resolve invoice or payment questions.
• Prepare monthly invoice summaries for one client along with supporting documentation
• Reconcile invoice numbers and dollar amounts across billing documents and internal systems
• Maintain organized, accurate records and meet monthly billing deadlines
• Create, verify, and process company credit card reconciliations, matching transactions to receipts and supporting documentation.
• Track and report missing or incomplete expense submissions and receipts, and follow up with employees to resolve them.
• Enter and verify data in accounting and expense management systems for accounts payable, billing, and accounts receivable.
• Keep a clean, organized, and systematic filing system for all financial records.
• Collaborate with internal teams to ensure timely reconciliations, accurate coding, billing support, and financial reporting.
• Support the monthly close process by preparing reconciliation summaries, schedules, and other requested documentation.
• Assist with documentation for internal reviews and flag discrepancies or irregularities for investigation.

Skills

Attention to detail

Communication

Deadline management

Independence

Discretion with confidential data

Problem-solving

Willingness to learn

Education

Associate or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Google Sheets

Word

PowerPoint

Outlook

Job description

IW Group in Los Angeles is seeking an Accounts Payable Associate to join our Finance & Accounting team. This role supports day-to-day accuracy and organization of AP, AR, billing, expense, and credit card reconciliation processes in a fast-paced agency environment.

The ideal candidate is organized, dependable, and comfortable working with financial data, with 1–2 years of related experience. You’ll collaborate across teams to ensure timely processing, month-end close support, and accurate