Finance & Operations Manager - 32h/wk, In-Person

Northern-Bedrock-Historic-Preservation-Corps; Duluth (MN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Generous PTO

Long-term Disability

Life Insurance

IRA matching up to 3%

Job summary

Northern Bedrock Historic Preservation Corps in Duluth is seeking a Finance & Operations Manager to oversee budgets, payroll, accounts payable/receivable, and financial reporting. The role partners with the Executive Director and contracted accountant to ensure payroll accuracy, grant coding, audits, and tax filings.

This in-person, 32-hour-per-week position emphasizes facility coordination, administrative systems, and compliance, with a strong focus on supporting the Morgan Park training hub

Qualifications

• Experience in nonprofit finance, grant-funded project management, or audit preparation.
• Familiarity with facilities operations, construction, trades, or historic preservation settings.
• Experience with scheduling platforms or project management tools.
• Interest in preservation trades, workforce development, or community revitalization.

Responsibilities

• Support development and monitoring of annual and project-specific budgets.
• Process payroll in coordination with the contracted accountant; ensure accuracy of hours, classifications, and benefits.
• Pay bills and manage accounts payable, including vendor invoices, reimbursements, and recurring expenses.
• Manage accounts receivable, including invoicing, receipting, and tracking payments, with the assistance of the Executive Director.
• Track expenditures and maintain accurate financial coding for grants, programs, and operations.
• Maintain organized financial records and documentation for internal systems and grant compliance.
• Prepare user-friendly financial summaries and reports for leadership, the board, and funders.
• Collaborate with the contracted accountant on quarterly reconciliation, financial reviews, and documentation.
• Coordinate annual audit processes, including assembling records and responding to auditor requests.
• Support preparation of materials for state and federal tax filings, in partnership with the contracted accountant.
• Assist with development and improvement of financial procedures, controls, and documentation.
• Manage organizational administrative systems, workflows, and internal record-keeping.
• Collaboratively maintain organizational calendars, facility schedules, and shared communication tools.
• Coordinate purchasing, vendor accounts, service agreements, and contract documentation.
• Support implementation of organizational policies, safety expectations, and compliance requirements.
• Provide on-site administrative and operational support to staff, instructors, and program partners.
• Assist with general office management, including supplies, mail, basic correspondence, and shared workspace organization.
• Support daily operations of the Morgan Park facility, ensuring spaces are organized, functional, and prepared for meetings, trainings, and staff use.
• Coordinate basic facility needs such as vendor service calls, maintenance requests, and contractor access.
• Maintain simple inventories of office supplies and program materials.
• Serve as a welcoming on-site point of contact for participants, instructors, partners, and community members.
• Support logistics for trainings, workshops, meetings, and events held in the facility.
• Assist in creating clear procedures and user guides related to facility use and administrative processes.

Skills

Nonprofit finance

Grant management

Audit preparation

Facilities operations

Historic preservation

Scheduling platforms

Project management tools

Tools

Scheduling platforms

Project management tools

Job description

Northern Bedrock Historic Preservation Corps in Duluth is seeking a Finance & Operations Manager to oversee budgets, payroll, accounts payable/receivable, and financial reporting. The role partners with the Executive Director and contracted accountant to ensure payroll accuracy, grant coding, audits, and tax filings.

This in-person, 32-hour-per-week position emphasizes facility coordination, administrative systems, and compliance, with a strong focus on supporting the Morgan Park training hub