Finance & Operations Lead

Feminist Majority Foundation; United States; Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical and dental insurance

Retirement plan

FSAs for Medical and Dependent Care

Paid vacation and holidays

Job summary

Women Make Movies is seeking a Finance and Operations Lead to steward our nonprofit finances and administrative systems. The role blends financial management with HR, IT, and office operations to keep WMM running smoothly and efficiently.

The ideal candidate brings nonprofit finance experience, strong budgeting and GAAP knowledge, and a proactive problem-solving mindset. This hybrid NYC-area role offers competitive pay and extensive benefits.

Qualifications

• 5+ years of progressive management-level financial responsibility in nonprofit or arts settings.
• Excellent financial, budgeting, and operations management skills; GAAP for nonprofits beneficial.
• Experience with fiscal sponsorship and grant reporting.
• Experience with payroll processes and benefits administration.
• Strong process orientation and a desire to improve systems.
• Technologically-savvy with IT infrastructure management experience.
• Ability to prioritize, lead and develop others; detail-oriented.
• Experience with CRM tools and databases is a plus.
• Commitment to feminism and inclusive workplaces.

Responsibilities

• Oversee banking, annual audit, reconciliations, and financial oversight of grants.
• Manage multi-million-dollar fiscal sponsorship and distribution programs.
• Prepare budgets, board reporting, and semi-annual grant reporting.
• Supervise Finance and Administration Coordinator handling AP/AR, wires and ACHs.
• Administer office infrastructure, vendors, IT consultants, payroll and benefits.
• Lead recruitment, onboarding/offboarding, and staff development.

Skills

Financial management

Operations management

Budgeting

Leadership

Process improvement

IT management

CRM tools

Tools

QuickBooks Online

CRM software

Job description

As part of Women Make Movies’ leadership team, the Finance and Operations Lead is the person who makes finance and the administrative aspects of our nonprofit business processes run smoothly. This person thrives on making things happen – from keeping our finances in tip-top shape, to making sure the office and our technologies are operating effectively and efficiently. The right candidate is detail-oriented, financially-savvy, highly organized, and loves to find new and better systems to support WMM and its team. If the Finance and Operations Lead succeeds, then WMM and the media makers we support will all succeed.

This is a hybrid position based in the NYC Metro area with the ability to get into the office in Manhattan as needed.

AREAS OF RESPONSIBILITY

Finance Management

Women Make Movies is an earned-income-based nonprofit, and the ideal candidate is fluent in both business and nonprofit accounting practices. The Finance and Operations Lead is the person responsible for the ongoing management and sustainability of the organizational fiscal operations. They manage the banking, annual audit, and reconciliations, and they provide financial oversight of WMM’s multi-million-dollar fiscal sponsorship and distribution programs. The ideal candidate is well-versed in grant administration and reporting including, but not limited to, donor-advised funds (DAFs) and government and foundation grants and understands fiscal sponsorship administration. This position is responsible for the budgets for the organization and works with senior management on overall budget and grant reporting, including delivering semi-annual reports to the Board. The Finance and Operations Lead supervises the Finance and Administration Coordinator, who handles the bookkeeping functions of the organization, including AP/AR, wires and ACH’s, and credit card management.

Administration and Operations

The Finance and Operations Lead manages the WMM office and organization of the future. Whether that is in-person, remote, or hybrid, the Finance and Operations Lead manages our infrastructure – office, computers, systems, vendors, tenants, equipment, and insurance – and liaises with our IT consultants and vendors to ensure everything is operating smoothly and efficiently. This position also administers employee recruitment; onboarding and offboarding; payroll processes; benefits administration, including health, fringe benefits, and retirement plans; the intern program; and working with senior management on staff development.

Skills, Qualifications and Other Requirements:

• 5 + years of progressive management-level, financial responsibility in a non-profit organization or a for-profit film organization – women’s or arts organization a plus
• Excellent financial, budgeting, and operations management skills; expertise with QuickBooks Online and GAAP for nonprofits
• Experience/knowledge of fiscal sponsorship
• Experience with benefits administration and payroll processes
• Strong process orientation and a desire to always find new and efficient ways to get things done
• Technologically-savvy and experience managing IT infrastructure
• Ability to prioritize and problem-solve while handling multiple tasks, supervising, and managing the work of others
• Detailed-oriented
• Experience with CRM tools and databases a plus
• Flexibility, professionalism, and a positive attitude
• Sense of humor appreciated
• Commitment to feminism

BENEFITS

• Competitive salary commensurate with experience.
• The starting salary for this position ranges from $75,000 to $90,000. The salary will be determined based on experience and competency level.
• Excellent benefits package including medical and dental insurance, FSAs for Medical and Dependent Care, long-term disability coverage, retirement plan, and paid vacation and holidays.

Women Make Movies is an equal opportunity employer and encourages BIPOC, people who identify as LGBTQI, older women, and those with visible and invisible disabilities to apply.