Finance and Operations Lead

Women Make Movies; New York, Northern (NY, KY); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Excellent medical and dental coverage

Long term disability

Lucrative retirement plan

Paid vacation and holidays

Flex-time policy

Community service time off

Job summary

Women Make Movies is seeking a Finance and Operations Lead to oversee nonprofit financial operations, budgets, audits, and payroll. This hybrid, full-time role partners with senior management to implement efficient systems, IT infrastructure, and effective office administration.

The ideal candidate has 5+ years of progressive management-level experience in nonprofit or arts organizations, expertise with QuickBooks Online and GAAP for nonprofits, and a talent for building scalable processes that

Qualifications

• 5+ years of progressive management-level financial responsibility in nonprofit or arts-related organizations.
• Excellent financial, budgeting, and operations management skills; experience with QuickBooks Online and GAAP for nonprofits.
• Experience with fiscal sponsorship and payroll processes.
• Strong process orientation and a drive to implement efficient systems.

Responsibilities

• Oversee banking, annual audits, reconciliations, and financial reporting.
• Manage budgets for the organization and provide oversight of grant reporting.
• Supervise bookkeeping functions including AP/AR, wires, ACHs, and credit card management.
• Administer office operations, IT infrastructure, vendors, and HR processes.

Skills

Financial management

Budgeting

GAAP for nonprofits

Payroll processes

CRM tools

IT infrastructure

AP/AR management

Tools

QuickBooks Online

AP/AR management

CRM software

Job description

Hybrid | Full-Time | Managerial/Director-Track

As part of Women Make Movies’ leadership team, the Finance and Operations Lead is the person who makes finance and the administrative aspects of our nonprofit business processes run smoothly. This person thrives on making things happen – from keeping our finances in tip-top shape, to making sure the office and our technologies are operating effectively and efficiently. The right candidate is detail-oriented, financially-savvy, highly organized, and loves to find new and better systems to support WMM and its team. If the Finance and Operations Lead succeeds, then WMM and the media makers we support will all succeed. This position is based in the NYC Metro Region with the ability to come to the physical office 2 days a week or as needed.

Areas of Responsibility

Finance Management

Women Make Movies is an earned-income-based nonprofit, and the ideal candidate is fluent in both business and nonprofit accounting practices. The Finance and Operations Lead is the person responsible for the ongoing management and sustainability of the organizational fiscal operations . They manage the banking, annual audit, and reconciliations, and they provide financial oversight of WMM’s multi-million-dollar fiscal sponsorship and distribution programs. The ideal candidate is well-versed in grant administration and reporting — including, but not limited to, donor-advised funds (DAFs) and government and foundation grants — and understands fiscal sponsorship administration. This position is responsible for the budgets for the organization and works with senior management on overall budget and grant reporting. The Finance and Operations Lead supervises the Finance and Administration Coordinator, who handles the bookkeeping functions of the organization, including AP/AR, wires and ACH’s, and credit card management.

Administration and Operations

The Finance and Operation Lead manages the WMM office and organization of the future. Whether that is in-person, remote, or hybrid, the Finance and Operations Lead manages our infrastructure – office, computers, systems, vendors, tenants, and equipment – and liaises with our IT consultants and vendors to ensure everything is operating smoothly and efficiently. This position also administers employee recruitment; onboarding and offboarding; payroll processes; benefits administration, including health, fringe benefits, and retirement plans; the intern program; and working with senior management on staff development.

Skills, Qualifications and Other Requirements:

• 5 + years of progressive management-level, financial responsibility in a non-profit organization or a for-profit film organization – women’s or arts organization a plus
• Excellent financial, budgeting, and operations management skills; expertise with QuickBooks Online and GAAP for nonprofits
  
• Experience/knowledge of fiscal sponsorship
• Experience with benefits administration and payroll processes
• Strong process orientation and a desire to always find new and efficient ways to get things done
• Technologically-savvy and experience managing IT infrastructureAbility to prioritize and problem-solve while handling multiple tasks, supervising, and managing the work of others
• Detail-oriented
• Experience with CRM tools and databases a plus
• Flexibility, professionalism, and a positive attitude
• Sense of humor appreciated
• Commitment to feminism

Women Make Movies prides itself on its generous benefits plans, which include:

• Excellent medical and dental coverage
• Long term disability
• Lucrative retirement plan (with matching and employer contributions, starting after 2 years, and increasing with tenure to up to 12%)
• Good vacation and paid holiday offerings, including community service time off
• Flex-time policy
• Meaningful work at an organization that is elevating the voices of underserved communities

Women Make Movies is an equal opportunity employer and encourages BIPOC, people who identify as LGBTQI, older women, and those with visible and invisible disabilities to apply.