Finance & Operations Coordinator, UCDD

California State University, San Bernardino; San Bernardino (CA); On-site; USD 51,000 - 67,000; Part time

Benefits offered by this job

CalPERS Retirement

Holidays & Personal Holiday

Vacation and Sick pay accruals

Educational Assistance Benefit

Workers' Compensation, Unemployment, S

State Disability Insurance

Job summary

University Enterprises Corporation at CSUSB (UEC) is seeking a Fiscal and Operations Coordinator to manage budgeting, billing, payroll approvals, and procurement for on-site UCDD services at CSUSB. The role requires coordinating with Facilities, Project Coordinators, and the accounting department while ensuring compliance and timely reporting.

The position is temporary, part-time, non-benefited, and located on the CSUSB San Bernardino campus, with standard 40-hour weeks and occasional evenings

Qualifications

• Education: B.A. Degree in Accounting, Management, or closely related field.
• Experience: Two-three years of progressive administrative duties in finances and operations.
• Be able to develop billing procedures to ensure accuracy, consistency, and compliance with applicable laws.
• Maintain records and files with high confidentiality and organization.
• Strong attention to detail and ability to work with minimal supervision.

Responsibilities

• Document expected revenues and expenditures; assist budgeting and financial reporting.
• Verify, maintain, and post financial data in accounting records (invoices, purchase orders, etc.).
• Procure department repairs orders and office supplies; coordinate with Facilities on room maintenance.
• Track attendance, services, and billing; prepare financial paperwork for vendor approval.
• Coordinate recruiting and onboarding for BTAs/BTs/Supervisors and Counselors; report hiring progress.
• Approve payroll for behavioral staff; maintain spreadsheets for client hours, employee hours, and sessions.

Skills

Accounting

Budget management

Financial reporting

Microsoft Office

Confidentiality

Organizational skills

Education

Bachelor's degree in Accounting, Management, or closely related field

Tools

Oracle PeopleSoft

Workday Financial Management

Ellucian Banner

eClinicalWorks

ADPICS

AS400

Sage 100

Job description

University Enterprises Corporation at CSUSB (UEC) is seeking a Fiscal and Operations Coordinator to manage budgeting, billing, payroll approvals, and procurement for on-site UCDD services at CSUSB. The role requires coordinating with Facilities, Project Coordinators, and the accounting department while ensuring compliance and timely reporting.

The position is temporary, part-time, non-benefited, and located on the CSUSB San Bernardino campus, with standard 40-hour weeks and occasional evenings