Finance Operations Coordinator

The University of Texas at Dallas

Richardson (TX)

On-site

USD 60,000 - 85,000

Full time

8 hours ago

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Job summary

The University of Texas at Dallas invites applications for a Finance Operations Coordinator in the Erik Jonsson School of Engineering and Computer Science. The role provides budgeting, finance, and procurement support for the Department of Electrical and Computer Engineering, working with faculty and staff on financial administration and compliance to sustain long-term stability.

Responsibilities include overseeing sponsored project finances, processing purchases and travel, maintaining SOPs,

Qualifications

Bachelor’s degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.
Experience in higher education and with PeopleSoft is preferred.
Strong computer skills with Microsoft Office Suite, particularly Excel.
Excellent communication skills and initiative.
Good attention to detail and strong organizational skills.

Responsibilities

Assist faculty with managing the financial aspects of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.
Monthly review and reconciliation of all transactions posted to cost centers for management’s approval; correct expenses posted in error within the period allowed, then coordinate with document owners to prevent recurrence.
Meet with faculty and cost center managers to discuss current spending and projected expenses to align with budgets.
Oversee day-to-day purchase requests for sponsored projects and department needs; obtain quotes; prepare purchase requisitions and vouchers or use purchasing cards; prepare contracts with outside vendors as needed.
Maintain awareness of University, State, and Federal purchasing and financial regulations and coordinate with relevant departments to ensure compliance.
Make travel arrangements and process reimbursements for travel expenses related to sponsored projects.
Maintain departmental SOPs aligning with University policies; update as needed.
Attend professional development courses and training as directed.
Other duties as assigned.

Skills

Excel proficiency

Communication skills

Attention to detail

Organizational skills

Initiative

Education

Bachelor’s degree and four years of general office, accounting or business related experience

Tools

PeopleSoft

Job description

The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the Erik Jonsson School of Engineering and Computer Science as a Finance Operations Coordinator.

This position will provide budgeting, finance, and procurement support for the Department of Electrical and Computer Engineering. The candidate will work closely with department faculty and staff to provide financial and research administration support for department finances, financial processes, and records to meet the department’s day-to-day financial goals. Additionally, this role will assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department’s long-term financial viability and stability

Minimum Education and Experience

Bachelor’s degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Preferred Education and Experience

Previous experience in higher education as well as experience with PeopleSoft
Strong computer skills with proficiency in Microsoft Office Suite, particularly Excel
Excellent communication skills and initiative
Good attention to detail and strong organizational skills

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Assist faculty with managing the financial aspects of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.
Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management’s approval to ensure all transactions are correct. Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.
Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period.
Oversee the day-to-day purchase requests for sponsored projects and the department needed by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.
Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University’s financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.
Make travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable and necessary under the applicable sponsored project and university guidelines.
Maintain departmental Standard Operating Procedures (SOP’s), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position.
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.
Other duties as assigned.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote Notice

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Internal Training
BCBS PPO Medical insurance – 100% paid for full-time employees
PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
Long and short-term disability
TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
Paid time off
Paid Holidays
Paid Winter Break
Fertility Benefits
Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

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