Program Specialist I

The University of Texas at Dallas

Richardson (TX)

Hybrid

USD 42,300 - 51,700

Full time

14 days+

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Benefits offered by this job

BCBS PPO Medical insurance – 100% paid

Dental Insurance – PPO/DHMO

Disability insurance

TRS Retirement Plan

Paid time off

Paid Holidays

Remote Work Options

Professional development opportunities

Job summary

The University of Texas at Dallas is seeking a Regular full-time administrative position in the Department of Electrical and Computer Engineering. You will provide payroll, HR, and onboarding support for a large workload within the Jonsson School of Engineering and Computer Science.

Responsibilities include processing forms, managing onboarding, time records, and department postings, as well as coordinating international visitors and work eligibility.

Qualifications

Bachelor’s degree in Business or related field with minimum four years of experience in program/project development or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent communication skills and initiative.
Good attention to detail and strong organizational skills.

Responsibilities

Provides payroll and human resource administrative support to the department in assisting hires with the completion of all forms in the onboarding process. Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring.
Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates
Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period
Updates department personnel spreadsheet daily to manage time and labor and communicates with employees and their supervisors to ensure accurate recordkeeping
Maintains job postings for faculty, researchers, and staff so the department can efficiently recruit individuals who can fulfill positions that require specialized skills or knowledge. Provides continuous monitoring of the effectiveness of these postings, ensuring the accuracy and frequency of updates
Coordinates the logistics for department foreign visitors and employees coming to campus. Organize documentation for visas and other related documents. Monitors change in laws and regulations regarding immigration policies. Provides guidance to departments on international employee requirements and contractual obligations. Organize the payment of required visa fees and submit it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security
Assists international students in acquiring eligibility for work authorization under specific visa categories
Fosters relationships with faculty and staff to ensure compliance with university regulations and policies
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University
Other duties as assigned

Skills

Excellent communication

Attention to detail

Organizational skills

Microsoft Excel

Education

Bachelor's degree in Business or related field

Tools

Microsoft Office Suite

Excel

Job description

Salary Range Commensurate with experience up to $47,000

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 07/30/2026

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 09/01/2026

Job Summary

Provide administrative, human resources, and payroll support for a medium to large workload in the Department of Electrical and Computer Engineering within the Jonsson School of Engineering and Computer Science

Minimum Education and Experience

Bachelor’s degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience.

Preferred Education and Experience

Strong computer skills with proficiency in Microsoft Office Suite, particularly Excel
Excellent communication skills and initiative
Good attention to detail and strong organizational skills

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Provides payroll and human resource administrative support to the department in assisting hires with the completion of all forms in the onboarding process. Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring
Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates
Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period
Updates department personnel spreadsheet daily to manage time and labor and communicates with employees and their supervisors to ensure accurate recordkeeping
Maintains job postings for faculty, researchers, and staff so the department can efficiently recruit individuals who can fulfill positions that require specialized skills or knowledge. Provides continuous monitoring of the effectiveness of these postings, ensuring the accuracy and frequency of updates
Coordinates the logistics for department foreign visitors and employees coming to campus. Organize documentation for visas and other related documents. Monitors change in laws and regulations regarding immigration policies. Provides guidance to departments on international employee requirements and contractual obligations. Organize the payment of required visa fees and submit it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security
Assists international students in acquiring eligibility for work authorization under specific visa categories
Fosters relationships with faculty and staff to ensure compliance with university regulations and policies
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University
Other duties as assigned

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote Notice

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Internal Training
BCBS PPO Medical insurance – 100% paid for full-time employees
PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
Long and short-term disability
TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
Paid time off
Paid Holidays
Paid Winter Break
Fertility Benefits
Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

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Required Documents