Finance Operations Coordinator

The University of Texas at Dallas; Richardson (TX); On-site; Full time

Benefits offered by this job

BCBS PPO Medical insurance

PPO and DHMO Dental Insurance

Vision Insurance

Long and short-term disability

TRS Retirement Plan

Paid time off

Professional development opportunities

Job summary

A leading educational institution in Richardson, Texas is seeking a Finance and Procurement Support role to manage budgeting and financial processes within the School of Engineering and Computer Science. Candidates should have a Bachelor's degree and four years of relevant experience. The position includes responsibilities in research management and compliance with regulations. Offering a supportive work environment and comprehensive benefits, this role allows for a hybrid work schedule after the probation period.

Qualifications

• Bachelor’s degree and four years of relevant experience or equivalent combination.
• Ability to maintain security of critical infrastructure.
• Experience in managing financial accounts for research projects.

Responsibilities

• Provide financial and research management for department finances.
• Assist faculty with financial aspects of sponsored research accounts.
• Review and reconcile financial transactions monthly.
• Maintain departmental Standard Operating Procedures.

Skills

Budgeting and finance management

Research management

Compliance with regulations

Excellent communication skills

Education

Bachelor's degree

Job description

Overview

Provide budgeting, finance, and procurement support for a medium to large complex department within the School of Engineering and Computer Science.

Minimum Education and Experience

Bachelor’s degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Preferred Education and Experience

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Works closely with department faculty and staff to provide financial and research management and administration for the department finances, financial processes, and records to meet the department’s day-to-day financial operations goals. Assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department’s long-term financial viability and stability.
• Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, budgeting, reporting, and financial closing at the end of project performance periods.
• Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management’s approval to ensure all transactions are correct. Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.
• Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period.
• Oversee the day-to-day purchase requests for sponsored projects and the department’s needs by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.
• Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University’s financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.
• Make travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable and necessary under the applicable sponsored project and university guidelines.
• Maintain departmental Standard Operating Procedures (SOPs), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position.
• Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Resume

Optional Documents

Cover Letter/Letter of Application

Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021