Finance Operations Coordinator

lifewisecareers; Kentucky; Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan with employer match

Unlimited PTO

Job summary

LifeWise Academy is seeking a Gospel-centered Finance Operations Coordinator to join our team. This full-time role supports expense card management, accounts payable, and accounting tasks from our headquarters near Columbus, OH, with options for remote or hybrid work.

The position emphasizes strong processes, accuracy, and clear communication in a faith-based context. The ideal candidate has 3+ years in ministry or high-interpersonal roles, proficient with Google Suite and MS Office, and a

Qualifications

• Minimum 3+ years in a ministry or other high interpersonal skills based position.
• Proficient in Google Suite, MS Office, and financial management software (Sage is a plus).
• Bachelor’s Degree; analytical mind with a strategic ability.
• Excellent organizational and communication skills.

Responsibilities

• Expense Card Management and Reconciliation: issue cards, maintain records, ensure receipts and policy compliance.
• Accounts Payable and Financial Processing: handle payment requests with proper documentation and coding.
• Accounting and Administrative Support: assist with month-end close, reconciliation, and audits.

Skills

Google Suite

MS Office

Finance software

Analytical mindset

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's Degree

Tools

Sage

Job description

About You

You love Jesus. You love kids. You love numbers—and you appreciate it when every receipt, transaction, and account balances.

As the Finance Operations Coordinator, you are a reliable, detail-oriented professional with a solid understanding of accounting, financial, and business principles. You are organized, accurate, and comfortable managing deadlines, reviewing financial activity, and following up when information is missing. You understand the importance of strong processes and consistent policies, but you also communicate them with patience, clarity, and a heart to serve.

Most importantly, you know this isn’t just a career. It’s an opportunity to do meaningful work, serve others, and use your financial skills to help make a life-changing Gospel impact on students.

About the Job

We are looking for a gospel-centered, results-driven, and detail-oriented Finance Operations Coordinator to join the LifeWise team. This full time position is critical in our growth plans towards launching new LifeWise Academy chapters across the nation. It will operate remote, hybrid or in person out of our headquarters in Hilliard, Ohio (just outside of Columbus).

Responsibilities

Expense Card Management and Reconciliation

• Administer the organization’s expense card program, including issuing cards, maintaining cardholder records, and supporting cardholders with questions or concerns.
• Communicate expense card policies and procedures clearly and consistently to program staff and cardholders.
• Monitor expense card activity to ensure purchases comply with organizational policies, approved budgets, and applicable funding restrictions.
• Ensure cardholders submit receipts, accurate descriptions, appropriate budget and accounting information, and required approvals by established deadlines.
• Follow up with cardholders and program leaders regarding missing receipts, incomplete documentation, coding errors, or transactions that do not comply with policy.
• Review and reconcile expense card transactions each month, promptly researching and resolving discrepancies.
• Assist with preparing and recording journal entries related to expense card activity.
• Identify recurring issues and recommend improvements to strengthen compliance, accuracy, and efficiency.

Accounts Payable and Financial Processing

• Process Payment Request Forms and other accounts payable requests accurately and promptly.
• Confirm that payment requests include appropriate documentation, accounting information, budget coding, and approvals.
• Communicate with employees, chapter leaders, vendors, and contractors to resolve incomplete or inaccurate payment requests.
• Help ensure expenditures are charged to the correct accounts, chapters or funds

Accounting and Administrative Support

• Support month-end closing and reconciliation activities as assigned.
• Maintain accurate and accessible financial records in accordance with organizational record-retention requirements.
• Assist with financial reporting, audits, and other accounting projects by gathering documentation and researching transactions.
• Provide additional finance and accounting support as needed.
• Provide finance support tasks as needed

Qualifications

• A mature personal Christian faith consistent with the LifeWise Statement of Faith
• 3+ years in a ministry or other high interpersonal skills based position

• Proven experience as finance coordinator or similar role
• Proficient in the use of Google Suite, MS Office, and financial management software (Sage is a plus)
• Bachelor’s Degree
• An analytical mind with a strategic ability
• Excellent organizational skills
• Outstanding communication and interpersonal abilities

Compensation and Benefits

• From $45,000 per year
• Medical, dental, and vision coverage for qualified employees
• Retirement plan, including employer match
• Unlimited PTO for qualified employees

LifeWise Academy's hiring practices and EEO Statement are fully in compliance with both federal and state law. Federal law creates an exception to the "religion" section of employment discrimination laws for religious organizations and permits them to give employment preference to members of their own religion. LifeWise Academy is in that category.