Finance Operations Coordinator

LifeWise Academy Inc; Hilliard (OH); Hybrid; USD 26,000 - 37,000; Part time

Benefits offered by this job

Retirement plan

Job summary

LifeWise Academy Inc. is seeking a gospel-centered, details-focused Finance Operations Coordinator to join our team. This part-time role supports expense management, accounts payable, and financial reporting from our Ohio HQ in Hilliard, with remote or hybrid options as the organization grows nationwide.

You will balance receipts, coding, and deadlines while serving a mission-driven organization that aims to make a Gospel impact through thoughtful financial stewardship.

Qualifications

• 3+ years in ministry or other high-interpersonal roles
• Proven experience as finance coordinator
• Proficient in Google Suite and financial software
• Bachelor's degree required

Responsibilities

• Manage expense card program including issuing cards and records
• Communicate expense card policies clearly to staff
• Monitor activity to ensure policy compliance
• Ensure receipts and documentation are complete and accurate
• Assist with journal entries and monthly reconciliations
• Support month-end close and financial reporting
• Maintain organized financial records per retention rules
• Provide additional accounting support as needed

Skills

Financial management

Attention to detail

Analytical thinking

Communication

Education

Bachelor's Degree

Tools

Google Workspace

MS Office

Sage

Job description

Decades ago, our nation systematically removed Bible education from the public school day. LifeWise Academy is bringing it back. Under a little-known Supreme Court ruling, LifeWise empowers communities to provide Bible education for their public school students DURING SCHOOL HOURS. Tens of thousands of public school students attend LifeWise Bible classes each week.

We believe released time is the greatest missed opportunity of the church in America to reach the next generation. But we want to change that and we need your help!

Job Description

About You

You love Jesus. You love kids. You love numbers—and you appreciate it when every receipt, transaction, and account balances.

As the Finance Operations Coordinator , you are a reliable, detail-oriented professional with a solid understanding of accounting, financial, and business principles. You are organized, accurate, and comfortable managing deadlines, reviewing financial activity, and following up when information is missing. You understand the importance of strong processes and consistent policies, but you also communicate them with patience, clarity, and a heart to serve.

Most importantly, you know this isn’t just a career. It’s an opportunity to do meaningful work, serve others, and use your financial skills to help make a life-changing Gospel impact on students.

About the Job

We are looking for a gospel-centered, results-driven, and detail-oriented Finance Operations Coordinator to join the LifeWise team. This part-time position is critical in our growth plans towards launching new LifeWise Academy chapters across the nation. It will operate remote, hybrid or in person out of our headquarters in Hilliard, Ohio (just outside of Columbus).

Responsibilities

Expense Card Management and Reconciliation

• Administer the organization’s expense card program, including issuing cards, maintaining cardholder records, and supporting cardholders with questions or concerns.
• Communicate expense card policies and procedures clearly and consistently to program staff and cardholders.
• Monitor expense card activity to ensure purchases comply with organizational policies, approved budgets, and applicable funding restrictions.
• Ensure cardholders submit receipts, accurate descriptions, appropriate budget and accounting information, and required approvals by established deadlines.
• Follow up with cardholders and program leaders regarding missing receipts, incomplete documentation, coding errors, or transactions that do not comply with policy.
• Review and reconcile expense card transactions each month, promptly researching and resolving discrepancies.
• Assist with preparing and recording journal entries related to expense card activity.
• Identify recurring issues and recommend improvements to strengthen compliance, accuracy, and efficiency.

Accounts Payable and Financial Processing

• Process Payment Request Forms and other accounts payable requests accurately and promptly.
• Confirm that payment requests include appropriate documentation, accounting information, budget coding, and approvals.
• Communicate with employees, chapter leaders, vendors, and contractors to resolve incomplete or inaccurate payment requests.
• Help ensure expenditures are charged to the correct accounts, chapters or funds

Accounting and Administrative Support

• Support month-end closing and reconciliation activities as assigned.
• Maintain accurate and accessible financial records in accordance with organizational record-retention requirements.
• Assist with financial reporting, audits, and other accounting projects by gathering documentation and researching transactions.
• Provide additional finance and accounting support as needed.
• Provide finance support tasks as needed

Qualifications

• A mature personal Christian faith consistent with the LifeWise Statement of Faith
• Availability to work 10-25 hours per week
• 3+ years in a ministry or other high interpersonal skills based position
• Proven experience as finance coordinator or similar role
• Proficient in the use of Google Suite, MS Office, and financial management software (Sage is a plus)
• Bachelor’s Degree
• An analytical mind with a strategic ability
• Excellent organizational skills
• Outstanding communication and interpersonal abilities

Compensation and Benefits

• From $23 per hour
• Retirement plan, including employer match

LifeWise Academy's hiring practices and EEO Statement are fully in compliance with both federal and state law. Federal law creates an exception to the "religion" section of employment discrimination laws for religious organizations and permits them to give employment preference to members of their own religion. LifeWise Academy is in that category.

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Employer Privacy Policy

EEO Statement:

It is the policy of LifeWise, Inc. to provide equal employment opportunities for all applicants and team members who share its faith and mission. LifeWise, Inc. does not unlawfully discriminate on the basis of race, color, sex, national origin, age or disability. It is the responsibility of every team member to conscientiously follow this policy. Title VII: In accordance with Title VII, LifeWise may exclusively employ individuals who adhere to our religious beliefs in order to effectuate our religious mission. While Lifewise upholds its status as an equal-opportunity employer, we reserve the right to consider religious beliefs in our hiring process where appropriate. This is done to ensure that our staff collectively shares a common religious commitment integral to our mission.

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