Finance & Operations Controller: Own the Backbone

Back-to-Basics-Learning-Dynamics-; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

Back to Basics Learning Dynamics in Wilmington, DE is seeking a highly organized Controller to serve as the financial and operational backbone of our education and language services company. This hands-on role covers finance, payroll, compliance, and vendor management in a small business with a family atmosphere.

You will own day-to-day operations, oversee monthly reporting, multi-state filings, benefits administration, and HR tasks, with ownership of P&L, cash flow, and strategic budgeting.

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficiency in Excel and QuickBooks Online; Paychex experience.
• Comfortable using AI tools in daily work and problem solving.
• Knowledge of multi-state filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and corporate governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping & payroll

AI tools

Multi-state filings

Employee benefits administration

401(k) plans

Tools

Excel

QuickBooks Online

Paychex

Job description

Back to Basics Learning Dynamics in Wilmington, DE is seeking a highly organized Controller to serve as the financial and operational backbone of our education and language services company. This hands-on role covers finance, payroll, compliance, and vendor management in a small business with a family atmosphere.

You will own day-to-day operations, oversee monthly reporting, multi-state filings, benefits administration, and HR tasks, with ownership of P&L, cash flow, and strategic budgeting.