Finance & Operations Associate - Bookkeeping

Ultimate Staffing Services; Orlando (FL); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Job summary

Ultimate Staffing Services in Orlando, FL is seeking an Operations Associate to handle hands-on bookkeeping, payroll, and administrative support for a growing software team. You will maintain financial records in QuickBooks, manage invoices, reconcile accounts, and support budgeting and cash flow monitoring while coordinating onboarding and office operations.

Qualifications include a Bachelor's degree and at least 1 year of related experience; proficiency in Excel and Google Workspace is

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least 1 year of experience in bookkeeping, accounting, finance, office administration, or operations.
• Hands-on experience with QuickBooks is required.
• Proficiency with Microsoft Excel and Google Workspace.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Responsibilities

• Prepare and send customer invoices and monitor accounts receivable.
• Follow up on outstanding customer payments.
• Reconcile customer contracts, invoices, revenue, and payments.
• Record expenses and process vendor invoices and payments.
• Process payroll and employee expense reimbursements.
• Maintain accurate financial records in QuickBooks.
• Prepare financial reconciliations and reports.
• Assist with budgeting, financial tracking, and cash flow monitoring.
• Ensure financial records are accurate, complete, and up to date.
• Coordinate employee onboarding and offboarding.
• Maintain employee records and support HR administration.
• Manage office supplies, equipment, vendors, facilities, shipping, and general office operations.
• Coordinate company events, travel, marketing logistics, customer meetings, sales support, and other administrative activities.
• Assist leadership with special projects and day-to-day business operations.

Skills

Bookkeeping basics

Time management

Communication

Organizational skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks

Excel

Google Workspace

Job description

Ultimate Staffing Services in Orlando, FL is seeking an Operations Associate to handle hands-on bookkeeping, payroll, and administrative support for a growing software team. You will maintain financial records in QuickBooks, manage invoices, reconcile accounts, and support budgeting and cash flow monitoring while coordinating onboarding and office operations.

Qualifications include a Bachelor's degree and at least 1 year of related experience; proficiency in Excel and Google Workspace is