Finance & Operations Administrator

Hampton; Hampton (VA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

VRS pension

Life insurance

Retirement plans

Leave accrual

Job summary

The City of Hampton is seeking an experienced Finance & Operations Administrator to provide senior leadership for the financial, accounting, and business operations of the Department of Human Services.

This role reports to the Director of Human Services and oversees budgeting, procurement, grants, facilities, and administrative operations while ensuring compliance with city, state, and federal requirements.

Qualifications

• Bachelor’s degree required in a related field.
• Minimum of five (5) years of full-time equivalent experience in accounting or budgeting, governmental or non-profit financial management, or related field.
• Combination of education and experience may be considered.
• Must possess a valid driver’s license and an acceptable driving record.

Responsibilities

• Oversee financial services, accounting, budgeting, procurement, grants, and departmental operations.
• Prepare and manage annual City and State budgets, analyze expenditures and revenues, and provide financial forecasts and reports.
• Establish internal accounting controls per GAAP.
• Coordinate audits and oversee state and federal reimbursement claims.
• Serve as liaison with City Finance Department, Budget Office, and state partners.
• Supervise administrative staff and participate in staffing and salary decisions.
• Manage contracts, grant proposals, facilities, and safety/security.
• Oversee departmental technology and communications systems with IT.
• Act as assistant/back-up to the Director of Human Services.

Skills

Budgeting

GAAP

Financial reporting

Leadership

Education

Bachelor's degree in Accounting, Business Administration, Public Administration, Finance, MIS, CS, or related field

Job description

Function

Lead the Financial and Operational Strategy Behind Human Services

The City of Hampton is seeking an accomplished Finance & Operations Administrator to provide senior-level leadership for the financial, accounting, and business operations of the Department of Human Services. Reporting to the Director of Human Services, this position oversees critical functions including budgeting, accounting, procurement, grants, facilities, technology, and administrative operations while ensuring compliance with City, state, and federal requirements.

What You’ll Be Doing

• Oversee financial services, accounting, budgeting, procurement, grants, and departmental business operations.
• Prepare and manage annual City and State budgets, analyze expenditures and revenues, and provide financial forecasts and reports.
• Establish and maintain internal accounting controls in accordance with Generally Accepted Accounting Principles (GAAP).
• Coordinate financial and programmatic audits and oversee complex state and federal reimbursement claims.
• Serve as a liaison with the City’s Finance Department, Budget Office, Virginia Department of Social Services, and other partners.
• Supervise administrative and operational staff and participate in personnel, staffing, salary, and position-related decisions.
• Manage departmental contracts, grant proposals, facilities, capital improvements, building maintenance, safety, and security.
• Oversee departmental technology and communications systems in coordination with Information Technology.
• Serve as an assistant and backup to the Director of Human Services, providing strategic guidance and representing the Director when needed.

Minimum Requirements

• Requires a Bachelor's degree in Accounting, Business Administration, Public Administration, Finance, Management Information Systems, Computer Science, or a related field of study. A
• A minimum of five (5) years of full-time equivalent experience in accounting or budgeting, human services operations, governmental or non-profit financial management, or closely related experience.
• A combination of education and experience may be considered for this position.
• Must possess a valid driver’s license and must have and maintain a satisfactory driving record based on the City of Hampton’s criteria.
• Must successfully pass a background check related to this position prior to any offer of employment or promotion.

Additional Requirements

• Requires effective communication with internal and external customers.
• May require some out-of-town travel.
• The incumbent may be considered “essential personnel” during City emergencies at the direction of the City Manager whi, which may include long hours and unusual schedules

Benefits Overview

This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Plans
• EAP Provider: ComPsych
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts
• Standard: Accident and Critical Illness
• Chubb Term Life Insurance
• Legal Resources Plan
• Virginia 529
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA

• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
• Maternity Leave
• Parental Bonding Leave
• Care for Sick Parent Leave
• Birthday Leave
• Personal day (available every quarter)

The Eleven Paid Holidays Each Year Include

• New Year's Day
• Martin Luther King, Jr. Day
• President's Day
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Christmas Day
• Employee's birthday
• The retirement plan is offered through the Virginia Retirement System (VRS1-888-827-3847) and is a defined benefit pension plan. For more information, see the VRS website.
• Group life insurance is offered through the VRS and the carrier is Securian Financial.
• Mission Square Retirement plans 457, Roth IRA, Roth 457 plans are offered through Mission Square Retirement(1-800-669-7400). For more information, visit Mission Square.
• Medical / Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.
• Direct deposit into most banks is a convenient finance feature.
• Employees are covered for Workers' Compensation where appropriate.
• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.
• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family contact CompPysch at 1-877-327-2872 or see the Guidance Resources Website.

“Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring. Come work for Hampton, a vibrant waterfront community celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, and other benefits.”